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Administrative Assistant II

2 months ago

Tucson, United States Catholic Community Services of Southern Arizona Inc Full time
Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All.

We credit our continued success to our valuable employees If you want to make a difference, help people, and serve your community, we want YOU to join our team For more information visit our website at:

OVERVIEW

Performs general clerical duties in accordance with the office procedures of the agency; may include a combination of answering telephones, greeting clients, data entry, word processing, bookkeeping, office machine operation, filing and monthly, quarterly, and year-end reports. Position requires professional courtesy and customer service skills. May perform other duties as assigned.

ESSENTIAL FUNCTIONS
  • Provides general administrative support for Catholic Social Service programs' staff including opening and closing cases, checking client profiles, filing, client scheduling and preparing summary reports and/or outcome reports from clients as needed by program staff
  • Operates the switchboard; greets clients, provides paperwork to clients for completion, collect monies and prepare deposit
  • Maintains organization in mail room and monitors postage meter
  • Oversee the organization and the maintenance of the employee kitchen
  • Responsible for scheduling maintenance of office equipment including postage meter
  • Sorts and distributes incoming mail prepare and stamp outgoing mail/packages
  • Purges files for counseling and child welfare programs
  • Prepares correspondence, reports, forms, and other materials as needed for Catholic Social Service programs
  • Prepares financial reports and reconciles cash receipts
  • Verifies client account balances and collections
  • May drive agency or personal vehicle on company business
MINIMUM REQUIREMENTS

Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.
  • High School Diploma or GED
  • 1 year of administrative or related experience
  • Bilingual in English and Spanish, verbal and written
  • Excellent data entry skills (speed and accuracy)
  • Proven skills utilizing Microsoft Office Suite
  • Excellent organizational skills
  • Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone
REGULATORY
  • Must be at least 18 years of age
  • Valid driver license, proof of insurance, and 39-month motor vehicle report
  • Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
  • Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)
DESIRED QUALIFICATIONS
  • Associate Degree in related field or 2 years post-secondary education
  • Additional years of directly-related experience
  • Experience working in the medical and/or behavioral health field(s)

The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.