Administrative Services Manager II Position

4 weeks ago

Tucson, Arizona, United States Pima County Government Full time
Pima County Government Administrative Services Manager II Job Description

This job posting is for an Administrative Services Manager II position at Pima County Government. The successful candidate will oversee all outcomes divisions and address strategic planning to increase the welfare of animals in our shelter as well as those that are recently adopted.

The Administrative Services Manager II will work with national organizations to increase and share best practices to increase live outcomes. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Key Responsibilities:
  • Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;
  • Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;
  • Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;
  • Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;
  • Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;
  • Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;
  • Supervises the installation of new or modified financial cost accounting and records management systems;
  • Analyzes data and makes recommendations for reducing costs and increasing revenues;
  • Reviews grant and contract requests, income management reports and revenue studies;
  • Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;
  • Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;
  • Studies and researches administrative and financial problems and recommends solutions;
  • Supervises professional staff and work unit supervisors;
  • Develops and prepares reports.
Requirements:
  • A Bachelors degree from an accredited college or university with a major in business or public administration/management, purchasing, material management, accounting, occupational training, engineering or a closely related field as determined by the department head at the time of recruitment AND three years of supervisory experience involving fiscal management, public or business administration or material management;
  • OR Five years of professional level experience in any of the above identified fields that includes at least three years of supervisory or managerial experience;
  • OR Four years of experience with Pima County as an Administrative Services Manager I.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

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