Associate, Events

2 months ago

Austin, United States Dimensional Fund Advisors, L.P. Full time
Notes to applicants:
  • Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work in the office or remotely on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
  • Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
  • Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
  • If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.
Job Description:

This position supports the planning, development, management and execution of events that support the firm's strategic goals. The person must have knowledge for corporate event planning, contracting, project management and coordination of events in auditoriums, boardrooms and conference rooms.

Responsibilities:
  • Assist in the contract, plan, and execution phases of both small and large scale events and meetings.
  • Coordinate logistics for onsite, offsite, in person and virtual sessions and multi-regional events. Including audio/visual services, food and beverage, dcor, and vendor management.
  • Coordinate, manage and execute logistical components related to virtual event broadcasts facilitated through GlobalMeet and Zoom.
  • Hands-on involvement and service-minded attitude from pre-event management to post-event follow through.
  • Manage and adhere to master event calendar and timelines.
  • Track event budgets and process expenses through expense reporting tool.
  • Maintain master speaker calendar for all US events and coordinate cross-department resources.
  • Manage, document and update event planning processes and lifecyle of event through various platforms.
  • Coordinate data collection and archiving.
  • Willingness to roll up sleeves with logistics and details.
  • Ensure quality control for all event deliverables, including proofreading and design approval.
  • Coordinate across team and departments on special projects as needed.
Qualifications:
  • Bachelor's degree in hospitality, communications, or a related field.
  • Minimum three years of experience in corporate event planning required.
  • Exceptional customer service skills, interpersonal skills and a positive "can do" attitude.
  • Ability to work with C-level executives.
  • Team player who enjoys a collaborative environment but is also an independent thinker capable of managing multiple projects and meeting deadlines.
  • Demonstrated problem solver who thrives on helping others.
  • Ability to think strategically.
  • Flexibility to adapt quickly to changing needs and priorities, handle multiple tasks simultaneously, and effectively prioritize workload.
  • Strong communication and interpersonal skills - both verbal and written.
  • Detail oriented with the ability to multi-task across several different projects and events in parallel.
  • Exceptional organizational and follow-through skills.
  • Project coordination.
  • Strong computer skills (MS Office, MS Power BI, MS Dynamics, Cvent, GlobalMeet, Zoom, Artifax) with the ability to learn programs as needed.
  • Knowledge of facilities coordination, broadcast services and the financial industry a plus.


#LI-Hybrid

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.

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