Event Coordinator

1 week ago

Austin, United States IDEOlogy Health Full time

ABOUT THE ORGANIZATION

IDEOlogy Health is a privately held medical media & education company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the “go-to” resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.


The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through healthcare communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the healthcare industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.



DESCRIPTION

As a member of the Events Team, the Events Coordinator will assist with the planning and execution of the company’s 200+ medical education events from conception to completion. The Event Coordinator will be responsible for sourcing, coordinating, and managing events within Texas and other assigned locations. A successful candidate will demonstrate excellent professional and interpersonal communication skills, strategic planning skills, and the ability to troubleshoot when things don’t go according to plan. Our Event Coordinators “run the show”, navigating each essential step in the event process alongside their team. This is an exciting opportunity with room for growth for someone who is a team player, has a high attention to detail, is extremely organized and has a passion for learning more about events. 


Responsibilities:

●     Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication.

●     Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents.

●     Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events.

●     Greet all attendees in a professional and friendly manner to create a welcoming atmosphere.

●     Seek feedback from attendees, clients, and speakers to ensure a quality, educational experience.

●     Create reports to analyze data of events to determine return on investment.

●     Create and update department documents and presentations for each event.

●     Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status.

●     Participate in on-going training and development of company goals and direction to communicate with attendees.

●     Responsible for maintaining company branded inventory for events and placing orders when needed.

●     Travel about 50% - 60% annually for events and other company functions to assist in production of events and supervise vendor related logistics.

●     Other duties as assigned


WHAT WE OFFER

We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you’re one who can see the million shades of green in a field of grass, one who doesn’t sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity and jumps at the chance to be rewarded for your performance, we want to get to know you.


Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone of us strives for a common goal, working together to make people’s ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat.


If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.



POSITION REQUIREMENTS

●     Bachelor’s Degree or 2-3 years of relevant experience in a similar role.

●     Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines.

●     Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations.

●     Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role, and understands the impact this role has on other business functions within the organization.

●     Must be able to use time efficiently by prioritizing and planning work activities and events.

●     Ability to make independent and sound decisions in all situations with limited supervision.

●     Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed.

●     Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction.

●     Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people.

●     Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate.

●     Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed.

●     Willingness to learn new technologies and work in multiple software platforms and applications.

●     Proficient in all Microsoft Products

●     Working knowledge of Zoom Meetings, Survicate, HubSpot and Slido preferred but not required.


Physical Demands & Work Environment:

●     Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects.

●     Walk and stand for extended periods of time especially at events

●     Able to bend, twist, and reach especially during events

●     Must be open to frequent travel and work occasional evenings and weekends as required.

●     Hybrid work environment but candidate must be located in the Austin, TX area.


EOE STATEMENT

IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

  • Event Coordinator

    1 day ago

    Austin, United States HYATT Hotels Full time

    At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. The Event Sales Coordinator is responsible for servicing events. This position work Event Coordinator, Sales Coordinator, Hospitality, Management, Coordinator

  • Event Coordinator

    1 day ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests and anticipate their...

  • Event Coordinator

    3 days ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests and anticipate their...

  • Event Coordinator

    1 week ago

    austin, United States IDEOlogy Health Full time

    ABOUT THE ORGANIZATIONIDEOlogy Health is a privately held medical media & education company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the...

  • Event Coordinator

    1 week ago

    Austin, United States Ideology Health Full time

    ABOUT THE ORGANIZATION IDEOlogy Health is a privately held medical media & education company in the United States and were changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the go-to...

  • Event Coordinator

    1 week ago

    Austin, United States IDEOlogy Health Full time

    ABOUT THE ORGANIZATIONIDEOlogy Health is a privately held medical media & education company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the...

  • Events Coordinator

    1 week ago

    Austin, United States Forcepoint Full time

    Who is Forcepoint? Forcepoint simplifies security for global businesses and governments. Forcepoint's all-in-one, truly cloud-native platform makes it easy to adopt Zero Trust and prevent the theft or loss of sensitive data and intellectual property no matter where people are working. 20+ years in business. 2.7k employees. 150 countries. 11k+ customers. 300+...

  • Event Coordinator

    3 days ago

    Austin, Texas, United States Dave & Buster Full time

    Job SummaryThe Event Coordinator plays a critical role in supporting the sales department at Dave & Buster, ensuring the smooth execution of events and administrative functions. This position requires a detail-oriented individual with excellent communication skills, able to work effectively with various stakeholders, including guests, sales teams, and...

  • Event Coordinator

    2 days ago

    Austin, Texas, United States Front Page Agency inc Full time

    **Job Brief:****Job Title:** Event Staff**Department:** Events**Reporting Structure:** Events Manager**Summary:**We are seeking enthusiastic and reliable individuals to support our events team as Event Staff. As a member of our events team, you will play a crucial role in ensuring the success of our events by providing excellent customer service and...

  • Event Coordinator

    3 months ago

    Austin, United States White Lodging Full time

    **Event Coordinator** **Job Description** Summary: The Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. Preparse event documentation for the customer and coordinate distribution to appropriate hotel departments. Responsibilities * Provide the highest quality of service to the guest at all times...

  • Event Coordinator

    2 months ago

    Austin, United States Walters Hospitality Full time

    Job DetailsJob Location Austin, TX - Austin, TX Position Type Part Time Salary Range $17.00 - $20.00 Hourly Job Category Wedding Planning Description Do you have an outgoing and friendly personality? If you love building relationships and serving others you might be a great fit as an Event Coordinator at Walters Wedding Estates. Walters Wedding Estates, a...

  • Event Coordinator

    2 weeks ago

    Austin, Texas, United States Workers Comp Full time

    Position Title: Event Planner (Project Manager I)Job Objective: This role is integral to the organization's outreach and educational initiatives, overseeing the planning, management, and execution of the annual Real Places Conference. The event planner will also support various programs within the Community Heritage Development Division and assist with the...

  • Events Coordinator

    1 month ago

    Austin, United States University of Texas at Austin Full time

    Job Posting Title: Events Coordinator ---- Hiring Department: Construction Industry Institute ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ---- Job Details: General Notes The Construction...

  • Global Events Coordinator

    3 months ago

    Austin, United States AVIAT US INC Full time

    Job DescriptionJob DescriptionAbout the Role: The Global Events Coordinator is responsible for strategy, planning, organization, execution and budget tracking of all Aviat in-person tradeshows, conferences, seminars, roadshows and online events on a global basis. The candidate will also ensure that all events are tightly integrated with Aviat Demand- and...

  • Event Management Coordinator

    1 week ago

    Austin, Texas, United States University of Texas at Austin Full time

    Role Overview: The Event Operations Manager is responsible for the comprehensive planning and execution of programs at the Ransom Center, collaborating with various departments including Programming, Membership, Development, and Marketing to create engaging in-person and virtual experiences. Key Responsibilities:1. Program Design and Execution: Oversee all...

  • Event Management Coordinator

    1 week ago

    Austin, Texas, United States University of Texas at Austin Full time

    Role Overview:The Event Operations Manager is responsible for the comprehensive planning and execution of various programs at the Ransom Center, ensuring alignment with institutional goals. Key Responsibilities:1. Program Development and Implementation: Collaborate with cross-functional teams in Programming, Membership, Development, and Marketing to create,...

  • Events Coordination Intern

    1 week ago

    Austin, Texas, United States Willpower Full time

    Job Title: Events Coordination InternCompany: WILLPOWERLocation: Austin, Texas [On-Site Required]Duration: 4 monthsInternship Type: UnpaidAbout Us: WILLPOWER is a community focused on mindful drinking, supported by healthier beverage options. We organize a variety of engaging sports and wellness events, along with initiatives that foster community...

  • Signature Events Coordinator

    2 months ago

    Austin, Texas, United States HAAM - Health Alliance for Austin Musicians Full time

    POSITION SUMMARY: The Signature Events Coordinator is responsible for leading production and execution of the annual Ray Benson's Birthday Bash, as well as supporting the logistical and tactical tasks for HAAM's other key signature events including HAAM Day, Corporate Battle of the Bands, and Pearl Society. Duties include but are not limited to coordinating...

  • Event Operations Coordinator

    3 days ago

    Austin, Texas, United States Bounce Marketing and Events Full time

    Job DescriptionBounce Marketing and Events is seeking a highly motivated and detail-oriented Event Operations Manager to join our team. As an Event Operations Manager, you will be responsible for managing logistics, tasks, and timelines for a variety of clients, events, and account leads.Key Responsibilities:Support Account Leads: Provide operational and...

  • Event Coordination Specialist

    1 week ago

    Austin, Texas, United States Abbott Full time

    The Role We are seeking an Event Coordination Specialist to join our team within the Neuromodulation Division. This position is integral to our mission of providing innovative solutions for individuals experiencing chronic pain and movement disorders through advanced implantable devices. Please note that this role does not offer options for remote or...