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Property Manager

2 months ago

Tampa, United States Page Mechanical Group Inc Full time

Job Description: Property Manager (Tampa)

JOB RESPONSIBILITIES

We are seeking a highly organized, friendly, and technically savvy Property Manager. We offer competitive pay and benefits for this exempt position.

Located in Tampa, FL, the Property Manager is responsible for managing the performance of existing investments against the business plan. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various property management functions of an industrial portfolio in this market, which is comprised of four (4) business parks, totaling just under 815,000 SF. Primary responsibilities include ensuring the properties generate a satisfactory cash flow, the properties are maintained in accordance with Arden standards and requirements, and customer/tenant satisfaction.

The Property Manager works with a high degree of independence and reports directly to the Regional Property Manager.

Responsibilities (

include, but are not limited to the below )

Leadership and Relationships:

Provide guidance to a team including Property Administrator, Building Engineer, and Day Porter.

Work with the local leasing team and the brokerage community to provide support as necessary to ensure successful leasing.

Maintain relationships amongst vendors and partners throughout the Tampa market.

Develop business relationships through membership and participation in professional, industry/trade and civic organizations.

Tenant Relations:

Provide best in class customer service to meet tenant needs and coordinate as needed to resolve problems quickly and effectively.

Ensure timely collection of rent and expenses in compliance with lease terms within assigned portfolio.

Read and understand all tenant leases.

Manage A/R and prepare a monthly report detailing collections efforts including recommendations regarding any legal proceedings/evictions that may be necessary.

Oversee tenant work orders and ensure they are completed timely and documented in Facility Manager.

Construction and Property Operations:

Available to resolve emergency maintenance matters with urgency.

Coordinate and oversee on behalf of ALP, all tenant improvement and building construction work to ensure its timely, accurate and on-budget completion.

Bid, negotiate, and manage vendor contracts.

Set up and ensure accuracy of job codes and capital contracts in accounting system for unit rollovers and other property management driven capital projects in Construction Manager

Control operating cost, capital expenditures, and general and administrative costs.

Regularly inspect vacant units to make sure they are clean and show well to prospective tenants.

Provide recommendations of repairs and refurbishment to Asset Management team in accordance with ALP property appearance and safety expectations.

Compliance:

Review Certificates of Insurance for all vendors and tenants and make sure they are current and match the insurance requirements detailed in the vendor contract and lease.

Reporting of property incidents and claims in accordance to ALP standards.

Ensure health and life safety regulations/ manuals and inspections are performed per local municipality requirements.

Monthly Reporting :

Interface with accounting team, including preparation of accurate and timely reporting.

Prepare and submit monthly management reports which includes

monthly reforecast and variance explanations

, AR collection notes, and a detailed executive summary of property/capital expenses that is then presented to the ALP executive team and partners.

Accounting:

Review and approve property invoices on a consistent basis to ensure timely remittance to vendors and brokers.

Review and submit monthly Commercial Billing Reports to ensure monthly rent billings are correct and prepare

late fee and holdover rent reports.

Prepare annual budgets and recommendations for capital planning.

Review and approve annual CAM estimates in accordance to budgets and send letters to tenants explaining operating expense estimates.

Review and approve CAM reconciliations and communicate balances and/or credits to tenants.

Qualifications

Bachelor’s degree in real estate or other business discipline required.

Three-five (3-5) years of Property Management experience. Industrial Preferred.

Yardi experience (Voyager, Elevate, Commercial Café).

Ability to respond to many emails and/or phone requests that may arrive during the day, during the evening, or over the weekend.

Team player who can effectively engage with local leadership and leasing team(s).

Strong written and verbal communication skills.

Customer service oriented.

Strong organizational skills.

Ability to travel between different properties within the region.

EEO Statement

Our companyisproud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, genetic information, citizenship status, national origin, pregnancy, veteran status andor anyother legally protected characteristics. We are committed to providing reasonable accommodations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The vision requirements includeclose vision and ability to focus. The employee may frequently lift and/or move up to 25 pounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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