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Specialist, Hybrid Events

4 months ago

Washington, United States White & Case Full time
Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Specialist of Hybrid Events is a member of the Technology Department. The Specialist is responsible for assisting with the overseeing, planning, coordinating and executing high-profile events for our lawyers, their clients, and Business Services Professional Teams. The role is client-service focused, interacting and ensuring the delivery of best technology experience with presenters, guests, and participants in live and virtual settings, in offices and offsite locations.

Duties and Responsibilities 1

The Specialist of Hybrid Events is responsible for these key areas to support the Firm's and Technology strategies:
  • Support and build strong partnerships with the Regional Section Head and Director of Business Operations for the section to translate business objectives into HR strategies
  • Serve as one of the primary AV/Hybrid Events contacts to coordinate and support technical requirements for onsite/offsite high-profile event(s) that are assigned to the Senior Specialist.
  • Schedule, attend and/or manage technical project meetings with Events, stakeholders, and organizers of upcoming Firm and high-profile events
  • Help identify resources and risks, and communicate to stakeholders the technical expectations and goals for the event
  • Research availability (and pricing) of special technology or external technical services that may need to be purchased or contracted for a high-profile event
  • Coordinate and collaborate with all teams involved in a Firm or high-profile event and ensure the technical requirements of the project meets the schedule, budget, and timeline
  • Schedule, conduct, and oversee technical meetings and rehearsals with contractors to ensure they meet expected quality, pricing, budget, and execution
  • Work with hotel teams, site managers, vendors, and logistics teams to specify and deliver the aspects of each event site
  • Consistently provide updates to the organizers, Technology leaders, and stakeholders on the status of technical deliverables, changes to orders or contracts, as well as pricing schedules and deliverables
  • Escalate, troubleshoot, communicate, and seek resolution to technical challenges or issues before and during events
  • Regularly inspect the design and work performed by vendors and contractors before and after event deployments
  • Timely engage and coordinate with other teams the needed support from Firm technology specialists, Production Specialists, network experts, and/or engineers to scheduled events
  • Test, pilot and provide feedback on tech tools the Firm is deploying, which impact the work of the Hybrid, AV Meeting, AV Production, Network or Tech Support teams
  • Plan and provide walk-throughs, training, and handover to Events Teams, presenters, and stakeholders, the internal/external site(s) setup for the scheduled high-profile event. Recruiting: Partner with the recruitment team to ensure consistent recruiting efforts are aligned with business need and succession planning
Additional responsibilities include:
  • Attend professional development courses and continue enhancing technical knowledge and industry trends to support Firm events
  • Collaborate with manager to identify and go to internal courses on communication, leadership, etc. offered by the Firm's Learning and Development Team, Technology, and other internal groups
  • Able to lead project team members to ensure deliverables are on time, functional, and of the best quality, while meeting project's goals
Qualifications
  • 5+ years hands-on experience in AV event production, broadcast, post production and communications
  • Expert level on web conferencing, webcasting and meeting apps on a live production setting
  • Strong knowledge of photography, video editing tools, video recording, audio routing and lighting
  • Experience with AV switching, touch panels, advanced AV Troubleshooting & maintenance
  • Strong problem-solving skills, analytical, creative, be able to agile under pressure, strong communicator, and impeccable organizational abilities
  • Strong understanding of audio/video protocols and Crestron and DSP files
  • Self-motivated and able to work in different settings, in a fast-paced environment
  • Excellent communications skills and client service skills. Able to speak and interact with partners, stakeholders, clients, technical teams, and internal BSS professionals
  • Flexible to support events during off-hours and/or weekends
  • Available to travel
Location and Reporting
  • This role is based in our Washington, D.C. office.
  • This role reports to the Supervisor, Hybrid Events.
Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact lateralrecruiting@whitecase.com.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.