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Administrative Assistant

2 months ago

Alexandria, United States Creative Financial Staffing Full time

About the Organization & Opportunity:

  • Our client is a highly established nonprofit organization founded in the 1970's
  • Opportunity to support a healthcare related mission within a team-oriented atmosphere
  • Current employees praise the work-life balance and opportunities for professional development
  • Hybrid work schedule (2-3 days/week in-office)

Administrative Assistant

Responsibilities:

  • Administrative Assistant will report to VP of Education & Events and Director of Events providing administrative support including handling inquiries (telephone and online) related to donations, events, and programs, as well as, updating website content.
  • Administrative Assistant will process donations utilizing NetForum
  • Administrative Assistant will be responsible for donor acknowledgments (letters created in Word, printed, and then physically mailed out)
  • Administrative Assistant will provide email support - monitors assigned email inboxes, responding to member and non-member requests and provides needed information and/or referral to other staff and/or outside organizations within 24 hours.
  • Administrative Assistant will be working collaboratively to assist in the maintenance of timelines and team tasks, ensuring established timelines and tasks are met
  • Organization has conference in September in Denver - Administrative Assistant will likely be asked to travel Friday - Wednesday to help work the conference. All expenses will be paid for by the organization (excluding incidentals like dry cleaning, etc.) but meals, airfare, and hotel will be covered by client.

Weekly activity highlights:

  • Regularly pulls data reports and tracks donor activity to share with Vice President, Education and Events.
  • Gala support tracking and fulfillment
  • Supports third party event planner by coordinating bi-weekly touch base meetings, organizing file sharing, maintains, and shares meeting agendas
  • Supports logistics, planning and execution of organization's events
  • Provides administrative support for organization's Speakers Bureau

Requirements:

  • 1-2+ years of administrative experience
  • Experienced utilizing Microsoft Office Suite especially Word (Mail Merge experience would be strong preference), Excel (basic skills). Microsoft Planner is a plus (if someone has not previously used this program - should be a quick learner with new technology)
  • Nonprofit experience is a plus but not required
  • Previous experience in meetings/event coordination is a plus - should have an interest in these areas
  • Bachelor's degree preferred

Personality Fit:

  • Ability to thrive in a collaborative, team-oriented environment
  • Superb attention to detail
  • Excellent time management skills
  • Present in the meetings with no multi-tasking or distractions
  • Highly organized
  • Excellent written, verbal, communication, and interpersonal skills.
  • Interest in event planning and supporting nonprofit organization with a healthcare related mission

Qualified candidates please submit your resume for immediate consideration for this exciting work opportunity #INMAY2024