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Accounts Receivables Specialist

4 months ago

Baltimore, United States Johns Hopkins University Full time

The Accounts Receivables Shared Service Center provides one point of contact for SAP generated invoices and receivables. We are seeking aAccounts Receivables Specialistwho will applie the principles of accounting for receivables for both sponsored awards and non-sponsored billings, interprets aged trial balance reports, performs data queries, communicates effectively with sponsors, identifies key issues and resolves discrepancies. Familiarity with and an awareness of the policies and procedures that apply to the accounts receivable's function are required to ensure compliance with federal regulations.

Job Scope/Complexity

  • Requires working knowledge of accounting principles, OMB Circulars, FAR, and other agency specific regulations and an understanding of the life cycle of an award. Under guidance, responsible for assigned customers to reduce the outstanding invoices, interacts with department finance staff/administrators and contacts at external agencies. Once priorities are set, performs tasks independently with regular process updates.

Specific Duties & Responsibilities

  • Manages accounts receivable data across the Johns Hopkins Enterprise for business areas, including open items, bad debts and aging reports.
  • Monitors sponsored awards and non-sponsored billings for past due invoices and contacts the agency or customer for payment; follow up with Hopkins departments and awarding agencies to resolve billing problems.
  • Prepares worksheets to analyze accounts receivables and records the results of communications with sponsoring agencies and departments.
  • Communicates with sponsoring agencies, departmental administrators, Sponsored Research Shared Services and JHU Treasury Office personnel to identify and resolve key issues; responds to inquiries and checks accounting transactions to identify and resolve discrepancies; researches unapplied cash and prepares journal entries to transfer to the correct account.
  • Applies a working knowledge of applicable laws, regulations, policies and procedures related to collecting outstanding customer invoices.
  • Uses various software applications to assemble, manipulate and/or format data and/or reports; responds to inquiries from departments and sponsoring agencies concerning invoiced charges, disposition of disputed charges and researching of prior receipts that are not reflected in the account balances.

Provide customer service support to the user community

  • Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
  • Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.

Knowledge, Skills, & Abilities (KSA's)

  • Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance.
  • Ability to understand the University's accounting system, particularly with the grants management features.
  • Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.
  • Ability to use various software applications, such as spreadsheets, relational databases, and graphics packages to assemble, manipulate, and/or format data and/or reports.
  • Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.
  • Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.
Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Strong emphasis will be placed on good communication and customer service.

Classified Title: Accounting Specialist
Job Posting Title (Working Title):Accounts Receivables Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5:00pm
Exempt Status:Non-Exempt
Location:Hybrid/JH at Keswick
Department name: A R Shared Services
Personnel area: University Administration