Receptionist

13 hours ago


Jersey City, United States Inkspirenize Full time
Job Title: Receptionist

Location: Jersey City, NJ
Reports to: Office Manage

Position Type: Full-time
Job Summary:

We are seeking a professional and friendly Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, ensuring a welcoming, efficient, and organized front office experience. The receptionist will also perform a variety of administrative tasks, contributing to the smooth operation of the office.
Key Responsibilities:
  • Greet visitors and direct them to the appropriate department or individual.
  • Schedule appointments, meetings, and conference room reservations.
  • Assist with incoming and outgoing mail, packages, and deliveries.
  • Manage office supplies inventory and reorder when necessary.
  • Provide administrative support, including filing, data entry, and document preparation.
  • Coordinate travel arrangements and other logistical tasks for staff.
  • Handle basic inquiries and provide accurate information about the organization.
  • Monitor office security, ensuring that guests sign in and follow company policies.
  • Assist with special projects and other tasks as assigned by management.
Qualifications:
  • High school diploma or equivalent (Associate's or Bachelor's degree preferred).
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
  • Ability to handle multiple tasks and work under pressure in a fast-paced environment.
  • Excellent organizational skills and attention to detail.
  • Professional demeanor and appearance.
  • Ability to maintain confidentiality and handle sensitive information.

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