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Senior Coordinator, Office Facilities

1 month ago

California, United States Adswizz Full time

Who We Are: SiriusXM and its brands (Pandora, SXM Media, AdsWizz, Simplecast, and SiriusXM Connected Vehicle Services) are leading a new era of audio entertainment and services by delivering the most compelling subscription and ad-supported audio entertainment experience for listeners -- in the car, at home, and anywhere on the go with connected devices. Our vision is to shape the future of audio, where everyone can be effortlessly connected to the voices, stories and music they love wherever they are. This is the place where a diverse group of emerging talent and legends alike come to share authentic and purposeful songs, stories, sounds and insights through some of the best programming and technology in the world. Our critically-acclaimed, industry-leading audio entertainment encompasses music, sports, comedy, news, talk, live events, and podcasting. No matter their individual role, each of our employees plays a vital part in bringing SiriusXM’s vision to life every day. SXM Media

is the gateway for marketers to the largest digital audio advertising ecosystem in North America. As the combined advertising revenue organization of Sirius XM Holdings Inc., SXM Media spans across leading owned and operated audio platforms Pandora, SiriusXM and Stitcher; innovative ad tech solutions powered by AdsWizz; sonic creative consultancy Studio Resonate; and an extended content network featuring exclusive monetization agreements with Audiochuck, NBCUniversal, SoundCloud, and many more. Reaching more than 150 million listeners each month, SXM Media delivers audiences the tailored brand experiences they crave while putting creators first, making it easy for every marketer to produce, plan, buy and measure across its entire audio universe. About AdsWizz AdsWizz Inc. has created the end-to-end technology platform that is powering the digital audio advertising ecosystem. AdsWizz is the underlying monetization solution for well-known music platforms, podcasts and broadcasting groups worldwide. Through dynamic ad insertion, advanced programmatic platforms, and innovative audio formats, AdsWizz efficiently connects buyers and sellers for digital audio and podcast advertising.

AdsWizz is owned by SiriusXM, and is headquartered in San Mateo, California, with a Technology Development Hub in Bucharest, Romania. How you’ll make an impact: Primary responsibilities will be to support the day-to-day administrative operation of the Bucharest Office (200+ employees), including reception, mailroom activities, conference rooms, relationship with the landlord when it comes to office maintenance, security and health & safety. In addition, you'll provide a safe, secure, creative environment for the employees encouraging creativity and enthusiasm. Customer Service is our main priority. Additional responsibilities include administrative assistance for the leadership team and managing reception. What you’ll do: Organize and manage the overall office. Maintain the relationship with all office suppliers. Collaborate with Finance, Purchasing and Accounting teams to ensure invoices are paid in a timely manner with appropriate supporting documentation. Verify vendors are in the system for payment and manage facilities budget. Act as liaison for building maintenance and repairs, maintain relationship with property manager, building engineering, security, janitorial staff and with 3rd party vendors, including: HVAC, plants, furniture, beverage and snack, moving, office supplies, architect, contractor and graphics vendors as necessary. Local lead on project management for space planning, including build-outs and solutions for short-term space, equipment, and service needs. Greet and direct visitors, including vendors, clients, job candidates, guests and visiting employees. Oversee and administer employee badges including parking and building keycards. Order, manage, and maintain office supplies. Communicate office updates and general information. Ensure that the cleaning crew is fulfilling the tasks and guidelines imposed by the management team to provide a safe work environment. Coordinate the mailing service, receiving daily mail and package deliveries and distribution. Ensure a safe, clean and organized office. Manage facilities reporting system; identify and implement systems and processes to gain efficiencies in work procedures. Perform various administrative duties such as: Provide admin assistance to leadership team as needed. Input and submit expense reports. Calendar and meeting management. Arrange travel. Meeting arrangements, organize catering for business meetings, and other miscellaneous tasks. Prepare and submit Contract Approval Requests; monitor to completion. Manage reception desk: meet and greet visitors, answer phones. Provide HR support including: New hire set up and assisting with onboarding. Coordinating and planning office and recruiting events. Be a friendly catch-all and resource for employee concerns, questions and requests. Perform other duties as assigned. What you’ll need: Bachelor's degree or equivalent experience. Minimum of 3 years of relevant coordinator/administrative assistant/facilities management experience. Previous experience with travel expense systems desired. Excellent verbal and written communication skills. Ability to interact and work with staff at all levels. Ability to work independently and in a team environment. Ability to pay meticulous attention to details and possess well-developed organizational skills. Ability to project professionalism over the phone and in person. Commitment to internal and external clients and customer service principles. Willingness to take initiative and to follow through on projects. Strong spelling, grammar, proofreading, and editing skills. Excellent time management skills, with the ability to prioritize and multitask, and work under shifting deadlines in a fast-paced environment. English advanced. Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access). Thorough knowledge of Google Suite (Gmail, Docs, Calendar). Our offer – what’s in it for you: Casual & friendly working environment with opportunities to impact the company with your ideas and involvement. Technology diversity, interesting technical exposure in building the best ad-tech product on the market. Corporate annual bonus system to celebrate personal and company wins. Individual training budget to use as you like for skill improvement. Sports bonus for activities such as gym, biking, and yoga. Meal tickets card for enjoyable lunch breaks. Gift cards for special events and holidays. Days off for your birthday and special events, to recharge and enjoy your BIG moment. Private medical subscription to keep you healthy. Private Pension Fund (Pillar III) based on your years of tenure. Free library subscription for the book lover in you. Good hardware devices (new laptops / Macs, displays etc.). Parking lots at AFI Park Floreasca – 60% co-funded by the company. Company offsites, CSR activities, and getaways to stay connected and keep the flame alive. Our goal at SiriusXM is to provide and maintain a work environment that fosters mutual respect, professionalism, and cooperation. SiriusXM is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.

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