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HR Administrator

2 months ago

Stone Mountain, United States Neighbor To Family Full time
Description

  • Opportunity to help children and families
  • Health insurance, dental insurance, vision insurance, disability insurance, 401(k) with 4% match, life insurance, generous paid time off, employee assistance program, flexible spending account, professional development assistance
  • This position will report to the GA Operations location (Stone Mountain, GA).
SUMMARY: Responsible for performing human resource functions and administering human resource policies and procedures. Provide support to directors, managers and supervisors to ensure compliance with NTF Human Resource policies and procedures. Serve as a point of contact for staff concerning enrollment and revisions to benefits. Assist with interpreting human resource and benefit policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
  • Oversees program's recruitment function, from job requisition and posting to prescreening and rejection letters.
  • Make recommendations to management to ensure qualified candidates are hired in a timely and cost effective manner.
  • Contacts various sources of labor supply to recruit candidates as appropriate. Contracts with outside vendors to provide services such as temporary staffing.
  • Reviews and check pre-hire packets for accuracy and completeness.
  • Schedules pre-employment background screenings, drug and TB tests and driver's license checks.
  • Conducts new employee orientation training.
  • Create new employee and contractor files.
  • Maintains Independent Contractor and Foster Caregiver vendor files.
  • Monitors employee eligibility for benefits plans. Reviews benefits with new hires, processes enrollment, cancellations, or changes. Assists with open enrollment communications and election process. Partners with Finance to verify benefit billing accuracy.
  • Update HRIS database records and process paperwork for new hires, terminations, and other status changes.
  • Maintains personnel files ensuring audit-ready compliance with organization, state and certification guidelines.
  • Ensure all human resource related transactions comply with organization policies/procedures/standards.
  • Investigates employee payroll and benefit questions and concerns providing accurate and timely responses.
  • Files reports, maintains and monitors workers' compensation case files, follows-up on open cases.
  • Audits personnel files to ensure background screenings, drug and TB test and driver's license are current. Notify Executive/Program Directors of deficiencies.
  • Process 401k Profit Sharing Plan loan request, enrollment and modifications, as needed.
  • Generates monthly reports related to program turnover, job vacancies, head count, and new hires for internal and external reporting purposes.
  • Provides day-to-day performance management guidance to managers and supervisors (e.g., coaching, counseling, career development, disciplinary, interviewing/hiring)
  • Acts as SME for employee questions regarding benefits/open enrollment, performance reviews, HR policies, hiring and related processes.
  • Partners with payroll to ensure HRIS system is current, assisting payroll and investigating irregularities with benefits deductions, 401k deductions and LOAs in a timely manner.
  • Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.
  • Maintains HRIS system records and compiles various reports from database.
  • Maintains compliance with federal, state and local employment and benefits laws and regulations.
  • Delivers exceptional level of customer service to staff across all levels of the organization.
  • Provide absolute confidentiality at all times.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: BS/BA degree or equivalent. A minimum of three years experience working in a Human Resources department. HR Certification preferred (SHRM-SCP, SHRM-CP, SPHR, or PHR).

OTHER REQUIREMENTS:
  • Valid driver's license, appropriate insurance and reliable car.
  • Must submit to and pass a pre-employment and random drug test during employment.
  • Must successfully pass all background screens as required by the state.
  • Must complete 20 hours of staff development annually.
  • Must be proficient in all areas of MS Office; including Word, Excel, PowerPoint and Outlook. Experienced in use of HRIS systems, preferably ExponentHR. Must have excellent interpersonal, communication (both verbal and written) and organizational skills.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Must have the ability to deal with problems involving a few concrete variables in standardized situations.

CULTURAL COMPETENCY: Ability to relate, understand, accept and interact in a culturally sensitive manner.

LANGUAGE SKILLS: Ability to read and interpret general policy and procedures. Ability to write business letters, memos and other general business correspondence. Ability to effectively present information and respond to questions from managers, employees, vendors and the general public.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals in order to accurately prepare check requisitions for payment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands and fingers to handle or feel; reach with hands and arms; talk, listen and occasionally required to stand and walk. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.