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HR Administrative Assistant
3 months ago
The Human Resources Administrative Assistant aids with and facilitates the Human Resources department at Lakehouse Resort. This role provides administrative support to various Human Resources functions as needed, including staffing, hiring, training, and employee relations issues. The HR Administrative Assistant will be a resource for employees and new hires for benefits, pay, company policies/procedures and general HR related issues. The HR Administrative Assistant will also ensure all state and federal employment laws are being followed. This role also acts as the initial point of contact for the HR department as it relates to phone calls and general inquiries, handling minor items themselves while also passing along any higher importance items to Management.
Requirements
THE DUTIES OF A HUMAN RESOURCES ADMINISTRATIVE ASSISTANT INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:
- Organizing, planning, and conducting New Hire Orientation
- Review and verify employee forms are filled out correctly and accurately
- Ensure employee files are up to date, including minor work permits
- Point of contact for employee issues, concerns, or recommendations
- Ensure employment rules and regulations are being followed by the company and employees
- Handle external and internal communications from the HR office as directed by the Manager
- Ensure departments are following Labor Laws set by the State of California
- Ensure departments are up to date with California training requirements
- Ensure employees are up to date with training and assist in coordinating training with other managers for the employees
- Assist Payroll Team collecting, correcting, and requesting timesheets
- Partner with the HR Manager to create/update job descriptions for employees
- Accept calls daily for the HR office during office hours
- Assist the office staff with any filing and organization as needed
- Provide excellent service and support for employees and Management
- Maintain safety standards and work safely daily
- At least 1 year of hospitality or resort experience preferred
- Previous human resources or leadership experience preferred
- Previous experience in HRIS, specifically UKG Ready ideal
- Be able to handle multiple tasks simultaneously
- Discrete approach to sensitive, confidential, and complex employee relations issues
- Demonstrated strong written/verbal communication and facilitation/presentation skills
- Demonstrated problem-solving skills
- Intermediate Computer skills in Microsoft Office, including Excel and Word
- Strong sense of initiative and ability to work well with limited supervision
- Fluent in Spanish, both written and spoken preferred
- Able to stand, walk, and sit up to 8 hours in a single day
- Able to lift up to 40 lbs.
- Occasionally required to sit, climb or balance; stoop, kneel, or crouch
- Will be required to work various shifts as project and property needs dictate, including nights, weekends, and holidays.
- Valid U.S. work authorization required
- Must be 18 or over
