Deputy Clerk Circuit Court II

4 weeks ago

Roanoke, United States County of Roanoke Virginia Full time

The Deputy Clerk is responsible for entering and updating information in CCMS, FAS, and CIS. Interacting with Judges, law enforcement officers, attorneys, the public, and defendants on a day-to-day basis. Assist co-workers within the office and other offices as needed by answering phones and helping in any area as needed in the Clerk’s Office. Maintain proper working relationships with co-workers as well as the public and other offices. Assist the public with requests and communicates court procedures and office policy. Assist with preparing restricted licenses, marriage licenses, concealed handgun permits, and other documents. Assist the public, attorney offices, and other agencies with any requests, filing documents, search warrants, and obtaining information. Operate all equipment as necessary. Duties require accuracy and a close attention to detail as well as confidentiality. Performs other related duties as required. Essential Job Functions Prepares a variety of court orders and prepares various reports for submission to the State Supreme Court and other offices. Certifies, reads and records chancery orders. Makes notations, releases judgments, dockets judgments, and indexes orders. Composes correspondence, often over own signature, to attorneys, fiduciaries, and the general public, to clarify Court procedures and office policies. Attends docketing sessions with judges and attorneys. Dockets (schedules) court hearings based upon information exchanged during sessions. Distributes dockets to involved parties. Operates or supervises the operation of microfilm equipment and/or computerized document imaging scanners and related equipment. NON-ESSENTIAL JOB FUNCTIONS Performs the work of Deputy Circuit Court Clerk I as needed. May assist with the work of Deputy Circuit Court Clerk III. Education Required : High school diploma or equivalent supplemented by business school or college level courses or training in business administration or a related field. Experience Required : Considerable experience in the office of the Clerk of the Circuit Court. Certifications/ Licenses None Knowledge, Skills and Abilities General knowledge of the Circuit Court system and its operations Thorough knowledge of standard office terminology, procedures and techniques Ability to operate and instruct others on the operation of a variety of office equipment Ability to communicate effectively and tactfully with the public and other employees Ability to perform arithmetical computations Ability to read and understand legal documents Ability to follow oral and written instructions Ability to maintain confidentiality of information handled within the office Additional Requirements Subject to a complete criminal history and Child Protective Services background search with acceptable results. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description. Supervisory Responsibilities None #J-18808-Ljbffr

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