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Human Resources Assistant 3

1 month ago

Oak Ridge, United States Oak Ridge Associated Universities Full time

Human Resources Assistant 3 Job Locations US-TN-Oak Ridge ID 2024-1752 Category Human Resources Overview APPOINTMENT TYPE: Full-Time Regular LOCATION: Oak Ridge, TN SALARY RANGE: $22.37 - $31.12 per hour PURPOSE: Performs a variety of Human Resource (HR) tasks and processes that contribute to the successful completion of work in the Human Resources Training, Development, and Performance (TDP) area. Participates in teams for special assignments across varying areas of HR. Responsibilities TDP Oracle Worklist: Provide administrative support to the HR Manager by following the documented process for the Oracle Learning Management (OLM) Worklist by: Reviewing submitted documentation Requesting additional information (if needed) Modifying incorrectly entered entries (if needed) Calculating Lobbying Costs (if needed) Getting next level approval (if needed) Getting TDP Manager approval Uploading to Accounts Payable (AP) SharePoint site (if needed) Sending P-Card usage approvals (if needed) Approving no cost items (if needed) Storing documentation Review new professional organizations and sending to HR Manager for approval. Provide assistance to employees. Performance Management: Catalytic Coaching account creation, modification and archiving. Tracking Catalytic Coaching completions and communicating with those who have not completed the process near the deadline. Reporting and records retrieval. Tuition Reimbursement: Provide administrative support to the HR Manager by following the documented process for handling Tuition reimbursements by: Reviewing submitted paperwork Requesting additional information (if needed) Obtaining TDP Manger approval Uploading to Accounts Payable (AP) SharePoint site Logging information into the Tuition Reimbursement Tracking site Storing documentation Tracks and processes 25% payments with approval from the HR Manager. Enters approved applications into the Tuition Reimbursement Tracking site. Provides assistance to employees about the program and the process. Training/Records/Succession Planning: Serve as the lead for the following activities: Tracking required and developmental training completions and communicating with those who have not completed the course near the deadline. Enroll and track New Manager training requirements. Log, track, communicate and report information related to Succession Plans. Entering training completions and documentation into the ORACLE database. Reviews online training courses pre-release as part of the review cycle. Registering participants for training, as needed. Running generalized training reports and recommending new reports. Provides administrative assistance to the TDP staff. Creating or giving input into the development of training handouts, job aids and other reference materials. Provide grammar reviews as needed on documents. First point of contact to answer TDP-related questions. TDP Backup: Fill in as needed to complete or assist in the completion of: Required Training Checklist (RTC) reviews Proctoring exams Purchasing courses and exams TDP Special Projects: Perform and provide assistance for special projects within TDP. Qualifications High school diploma and 4-6 years of job-related experience. Higher level education above minimum may count for additional experience. An equivalent combination of education and experience requiring similar knowledge, skills, abilities, and performing duties as described may be substituted for the minimum requirements. Must have the ability to apply basic knowledge and quickly acquire more in-depth knowledge to successfully complete assignments. Must be able to effectively manage a demanding workload. Must have the ability to research and analyze general data and information to distill into a focused and useful form. Must have the ability to make recommendations to effectively resolve problems or issues by using judgement that is consistent with standards, practices, policies, procedures, and regulations. Being flexible and able to multi-task and move from one task to another quickly is essential. Must have experience with Microsoft Office, to include Word, Excel, PowerPoint, and Outlook. Microsoft SharePoint and Oracle experience is preferred. Excellent skills in verbal and written communication, customer service, teamwork and prioritizing multiple and competing tasks. *The candidate's starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate's qualifications to determine salary. TOTAL REWARDS ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU's business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility: Legally required benefits Group Health insurance including: Medical, Prescription, Dental, and Vision Retirement plan contribution matching Disability insurance Group life insurance Travel Accident Insurance Section 125 reimbursement accounts Other voluntary employee paid benefit and insurance offerings The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility: Telework Paid Time Off (PTO) Paid Holidays Flexible work schedules or compressed work weeks Occupational Health and Wellness Programs Employee Assistance Program Need help finding the right job? We can recommend jobs specifically for you Click here to get started.