Current jobs related to Administrative Assistant - San Francisco - SmithGroup
-
Administrative Assistant
1 month ago
San Francisco, California, United States Schools of the Sacred Heart Full timeJob Title: Administrative AssistantAt Schools of the Sacred Heart, we are seeking an experienced Administrative Assistant to join our team. This is a 11-month position that requires strong organizational skills, attention to detail, and excellent communication skills.Job Summary:The Administrative Assistant will provide administrative support to the Division...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Schools of the Sacred Heart Full timeJob Title: Administrative AssistantAt Schools of the Sacred Heart, we are seeking an experienced Administrative Assistant to join our team. This is a 11-month position that requires strong organizational skills, attention to detail, and excellent communication skills.Job Summary:The Administrative Assistant will provide administrative support to the Division...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Innova Solutions Full timeJob Title: Administrative AssistantInnova Solutions is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our day-to-day activities.Key Responsibilities:Manage Outlook calendars and...
-
Administrative Assistant
1 week ago
San Francisco, United States Career Group Full timeOur client, a Venture Capital firm, is seeking an incredible Administrative Assistant to support a Partner and senior team member at their firm. This role will entail core high-touch and strategic administrative tasks including extensive travel arrangements, calendar/scheduling management, meeting logistics, assisting with presentations, serving as a...
-
Assistant Administrator
7 days ago
San Francisco, California, United States Palmeira Home Health Full timeJob SummaryWe are seeking a highly organized and detail-oriented Assistant Administrator to join our team at Palmeira Home Health. The successful candidate will provide administrative support to our Regional Administrator, ensuring efficient office operations and contributing to the overall success of our organization.Key ResponsibilitiesAssist the Regional...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States University of California , San Francisco Full timeAdministrative Assistant OpportunityThe University of California, San Francisco (UCSF) is seeking an experienced Administrative Assistant to provide high-level administrative support to the Immunization Field Services Chief and Assistant Section Chief. The ideal candidate will possess excellent communication and organizational skills, with the ability to...
-
Administrative Assistant
4 weeks ago
San Francisco, California, United States Yoh Full timeJob Title: Administrative AssistantYoh, a Day & Zimmermann company, is seeking an experienced Administrative Assistant to support our team in Fort Wayne, Indiana. As a Federal Contractor, we specialize in manufacturing radios and communication devices for the Military and 1st Responders.Job Summary:We are looking for a highly organized and detail-oriented...
-
Administrative Assistant
4 weeks ago
San Francisco, United States Career Group Full timeOur Client, an esteemed San Francisco Design Firm, is seeking a Studio Administrative Assistant to assist their Studio Director and Executive Assistant with administrative duties and special projects. This is a wonderful opportunity for an bright and passionate professional looking to be apart of an exciting creative team.Responsibilities:Assist with...
-
Administrative Assistant
4 weeks ago
San Francisco, California, United States CVR Associates, INC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk to join our team at CVR Associates, INC. The successful candidate will provide administrative support to our Housing Choice Voucher (HCV) Project-Based Voucher (PBV) program operations, ensuring the efficient management of documents, data, and correspondence.Key...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Easy Recruiter Full timeAbout the JobWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Research Informatics Shared Resource. This is a full-time, hybrid position that requires 3 days in the office and 2 days remote.Key ResponsibilitiesProvide administrative support to the Director and team members, including preparation of...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Boys & Girls Clubs of San Francisco Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Boys & Girls Clubs of San Francisco. The successful candidate will provide administrative support to the Clubhouse Director and Clubhouse Assistant Director, focusing on data management, front desk operations, and administrative tasks.Key...
-
Administrative Assistant
4 weeks ago
San Francisco, United States Career Group Full timeAdministrative AssistantOur client, a financial advisory firm with global offices, is looking for a polished and well-spoken Administrative Assistant to join their administrative team. This will be a highly visible role and will require interacting with employees firm wide at all levels.Responsibilities:Manage all day-to-day activities and workflow for busy...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Easy Recruiter Full timeAbout the JobThe Administrative Assistant 1 is a key role in our organization, responsible for providing administrative support to our team. This is a remote position, allowing you to work from the comfort of your own home.ResponsibilitiesPrepare purchasing documents and research budgets to ensure accurate expenditures.Implement department and bureau...
-
Administrative Assistant III
2 weeks ago
San Francisco, California, United States University of California , San Francisco Full timeAdministrative Assistant IIIAre you a detail-oriented and organized individual looking for a challenging role in a dynamic research environment? We are seeking an Administrative Assistant III to join our team at the University of California, San Francisco (UCSF). As an Administrative Assistant III, you will provide administrative support to our research...
-
Legal Administrative Assistant
2 weeks ago
San Francisco, California, United States Alston & Bird's Full timeJob Title: Legal Administrative Assistant About the Role: Alston & Bird is seeking an experienced Legal Administrative Assistant to support its growing San Francisco office. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work well in a fast-paced environment. Key...
-
Legal Administrative Assistant
2 weeks ago
San Francisco, California, United States USA Alston & Bird Full timeJob Title: Legal Administrative AssistantAt Alston & Bird, we are seeking an experienced Legal Administrative Assistant to support our growing San Francisco office. The ideal candidate will possess excellent administrative skills, attention to detail, and the ability to work well independently.Key Responsibilities:Provide administrative support to attorneys...
-
Administrative Assistant
4 weeks ago
San Francisco, California, United States 22nd Century Technologies Full timeJob Title: Clerk22nd Century Technologies, Inc. is seeking a skilled Clerk to join our team. As a Clerk, you will be responsible for performing various administrative tasks, including data entry, customer service, and clerical duties.About the Role:Provide exceptional customer service to clients and customersPerform data entry and other administrative tasks...
-
Administrative Assistant
2 weeks ago
San Francisco, California, United States Dolores Street Community Services Full timeJob AnnouncementAdministrative AssistantPosition: Administrative Assistant Program: Community Services Reports to: Director of Community Services Compensation: $22-25/hour commensurate with experience. Benefits include medical, dental, vision, long-term disability, life insurance, flexible spending account, commuter benefits, paid holiday, paid sick leave,...
-
Bilingual Administrative Assistant
2 weeks ago
San Francisco, California, United States Volt Full timeJob Title: Bilingual Administrative AssistantWe are seeking a highly skilled and organized Bilingual Administrative Assistant to join our team at Volt. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our clients and...
-
Legal Administrative Assistant
2 weeks ago
San Francisco, California, United States Alston & Bird's Full timeJob SummaryAlston & Bird is seeking an experienced Legal Administrative Assistant to support its growing San Francisco office. The successful candidate will be part of a team assisting firm attorneys in the Litigation & Trial Practice Group with various administrative duties, including complex litigation court filings, document preparation, and coordination...
Administrative Assistant
2 months ago
SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, science and technology, workplace, mixed use, higher education, cultural, waterfront, parks and open spaces, and urban environments. We are looking for passionate problem solvers who want to elevate design, push boundaries and move us closer to a carbon-free future. Care to join us?
The San Francisco office of SmithGroup is looking for a Administrative Assistant to join our team.
Working with us, you will:
- Be the first point of contact with vsiting guest, vendors and staff.
- Answer phones and direct calls to appropriate employee. Take accurate phone messages and ensure delivery.
- Provide administrative support including typing, editing, and formatting documents, correspondence, reports, maintaining records and files; updating mailing and phone lists; faxing and photocopying; data entry, travel arrangements and expense reports., etc.
- Assist with sorting, screening, and distributing incoming and outgoing mail.
- Assist with maintaining studio calendars.
- Assist with studio project work as needed, including formatting specification documents and project information management.
- Assist with coordinating and setup of meetings and lunch and learns.
- Assist with maintaining office and kitchen supplies inventory.
- Cover receptionist's duties as needed.
- Prepare for and engage in orientation with new studio members.
- 3 to 5 years of professional administrative support experience. Experience working in the A/E or construction industry preferred.
- High school diploma or GED required; Associate degree preferred.
- Excellent communication skills, the ability to collaborate and work effectively in a team environment, as well as work independently under limited supervision.
- Strong Word, Excel, and PowerPoint skills required. Project management software experience beneficial.
- Strong organizational, verbal, and written communication skills.
- Excellent customer service skills, dealing with both internal and external customers is required.
SmithGroup's competitive compensation and benefit package is designed meet the needs of a diverse staff. The anticipated salary range for this position is $24.50 to $32.50 hourly, at the time of posting. We may ultimately pay more or less than the anticipated salary range for this position. Additionally, an employee in this position is eligible for a performance-based bonus on an annual basis. Our comprehensive benefits include medical, dental and vision coverage, flexible spending account options and voluntary insurances. We provide an opportunity to invest in your future through our 401(k) program with employer matching and a continuing education reimbursement. We offer 3 weeks of paid time off within the first year of employment, with the option of purchasing additional time off, 8 paid federal holidays, and parental leave benefits. SmithGroup also promotes a healthy work/life balance for our staff which includes an alternative work schedule that provides employees with an additional 15 days off per year (usually Fridays), as well as hybrid work options that give our team the flexibility to work within our vibrant office culture or remotely, as needed.
If you are not sure that you meet all of the suggested qualifications described above, please don't leave this page. Your talents and attributes could be just what we're looking for - and we strongly encourage you to apply. If you need additional accommodations to complete the application process, please contact careers@smithgroup.com.
