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Meeting & Event Coordinator

3 months ago

St Paul, United States JLL Full time

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Part-time Meeting Coordinator The Part-time Meeting & Event Coordinator will be responsible for supporting onsite meetings and events while following the client’s vision and values. The ideal candidate has a hospitable and creative personality reinforced with exceptional business acumen and tech-savviness. This position will perform event planning duties, support the reservation process, customer service, participate in client/team meetings, and backup staff as needed. You will be an informational resource for the client, facility team, and onsite services. This role requires flexibility and the ability to wear many hats of service. Maintain supplies in assigned meeting spaces. Provide excellent customer service to the client and meeting attendees. Provide reservation support for onsite meetings and events. Be the first point of contact for the client to gather meeting and event logistics to support their requests. Participate in meetings with services that support meetings. Day of meeting support based on the meeting/event and the clients' needs. Able to retain knowledge and understanding of the complexity of the meetings and meeting spaces. Work with A/V groups to coordinate client’s needs. Have basic A/V knowledge to help troubleshoot issues in meeting rooms. Coordinate setups with Plant Engineering for meetings/events. Provide room diagrams as needed. Ability to handle last-minute requests and quick turnaround time in-between events. Must be highly organized and able to prioritize their daily/weekly schedule. Data entry; maintain accurate reporting in Excel for meetings and other various data. Ability to be on your feet, standing or walking for extended periods of time. Have good direction of your space and location. Take on other project assignments. Time management skills with the ability to meet deadlines. On-site daily. Experience: At least 3-5 years of meeting and event coordinating, with an emphasis on onsite campus support. Previous concierge or VIP experience is a plus. The ability to multitask many priorities and drive results in a fast and heavily matrixed environment. Exceptional customer service with a passion for coordinating and hospitality. Required Skills: Business, Communication, Event Logistics, Event Planning, Independent Thinking, Interpersonal Relationships, Networking Events, Organizing, Professional Etiquette, Social Media, Taking Initiative, Time Management, Working Independently. Highly collaborative with strong interpersonal skills. Excellent verbal and written communication skills with the ability to communicate professionally. Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook). Location: On-site – St. Paul, MN If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical, and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions. Comprehensive Medical, Dental & Vision Care. Paid parental leave at 100% of salary. Paid Time Off and Company Holidays. Flexible and Remote Work Arrangements may be available. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. #J-18808-Ljbffr