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Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryAs an Administrative Assistant II at the Schwarzman College of Computing, you will provide complex and diverse clerical, administrative, and financial support to five faculty members and their research in a dynamic and active research lab. Your responsibilities will include preparing academic course materials, coordinating domestic and...
Administrative Assistant II
2 months ago
Job Description
ADMINISTRATIVE ASSISTANT II, Facilities-Repair and Maintenance (R&M) , to provide administrative support and coordination for the R&M area. Will perform a variety of administrative dutiesunder the direction of the assistant manager of R&Mfor an assigned team and work collaboratively with peers to provide cross-functional support to other teams. Primary responsibilities include reviewing and following up on work orders; updating the work order system; maintaining equipment records; producing reports and charts; reviewing available inventory for scheduled jobs; processing purchase order requisitions, requests for payment, and reimbursements; coordinating shutdown requests/notifications and communicating with the MIT community; responding to inquiries; composing, updating, and editing correspondence; designing presentations; assisting with new employee on-boarding; coordinating appointments, meetings, and trainings; attending meetings and recording, interpreting, drafting, and distributing minutes; and performing other duties as assigned.
Job Requirements
REQUIRED : high school diploma or its equivalent; at least three years of administrative, office, or related experience; an understanding of own role/work and ability to represent and recognize the needs of the unit and how those needs impact other areas at MIT; ability to work with interruptions and on more than one project at a time; excellent interpersonal and communication skills; attention to detail, thoroughness, and accuracy; self-motivation; ability to work in a team-oriented environment; advanced-level computer skills, specifically with MS Office; and ability to easily negotiate the internet and perform searches. PREFERRED : associate's degree and familiarity with SAP. Job #24122-5
6/7/24
