Administrative Assistant II
2 weeks ago
Job - Administrative Assistant II (for Faculty)
Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)
Duration – 3+ months (There is some potential for extension or conversion but that is not guaranteed.)
Pay rate - $ 40.00/hr.
Work Schedule: 35 hours/week
Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately.
Position Description:
- Sets up and administers systems and processes for a department.
- Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations.
- Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required.
- Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed.
- Responsible for maintaining information on course website, producing seating charts, updating class lists, etc.
- Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements.
- Prepares itineraries and documents to facilitate faculty travel.
- Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information.
- Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions.
- Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.
- Willingness to explore and learn new software and applications.
- The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.
-
Administrative Assistant II
4 weeks ago
Cambridge, Massachusetts, United States TalentBurst, an Inc 5000 company Full timeJob Title: Administrative Assistant IITalentBurst, an Inc 5000 company, is seeking a highly skilled Administrative Assistant II to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our department.Key Responsibilities:System Administration: Set up and administer systems and processes for the...
-
Administrative Assistant II
2 months ago
Cambridge, United States Massachusetts Institute of Technology Full timeJob Description ADMINISTRATIVE ASSISTANT II, Facilities-Repair and Maintenance (R&M) , to provide administrative support and coordination for the R&M area. Will perform a variety of administrative dutiesunder the direction of the assistant manager of R&Mfor an assigned team and work collaboratively with peers to provide cross-functional support to other...
-
Administrative Assistant II
4 weeks ago
Cambridge, United States Massachusetts Institute of Technology Full timeJob Description ADMINISTRATIVE ASSISTANT II, Facilities-Repair and Maintenance (R&M) , to provide administrative support and coordination for the R&M area. Will perform a variety of administrative dutiesunder the direction of the assistant manager of R&Mfor an assigned team and work collaboratively with peers to provide cross-functional support to other...
-
Administrative Assistant II
3 weeks ago
Cambridge, Massachusetts, United States TalentBurst, an Inc 5000 company Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at TalentBurst, an Inc 5000 company. This is a temporary position with the possibility of extension or conversion.Key ResponsibilitiesSet up and administer systems and processes for a department.Prepare documents for articles, cases, and...
-
Administrative Coordinator II
5 days ago
Cambridge, Massachusetts, United States Harvard University Full timeJob SummaryThe Administrative Coordinator II is a key member of the Department of Psychology's team, providing high-level administrative support to the Director of Administration and Operations and other senior staff. This role requires a high degree of independence, organizational skills, and attention to detail, with a focus on ensuring smooth and...
-
Medical Assistant II
4 weeks ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob Title: Medical Assistant IICambridge Health Alliance (CHA) is seeking a highly skilled Medical Assistant II to join our team. As a Medical Assistant II, you will play a vital role in providing exceptional patient care and supporting the clinical team in our ambulatory setting.Responsibilities:Provide administrative and clinical support to the clinical...
-
Administrative Coordinator II
5 days ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Coordinator II to join our Medical Specialties Clinic at CHA Cambridge Hospital. As a key member of our team, you will provide administrative support to our healthcare professionals, ensuring seamless patient care and efficient clinic operations.Key ResponsibilitiesProvide exceptional...
-
Administrative Assistant II, Marketing Programs
1 month ago
Cambridge, United States Massachusetts Institute of Technology Full timeJob Description ADMINISTRATIVE ASSISTANT II, MARKETING PROGRAMS AND GIVING INITIATIVES, Alumni Association , will provide complex and diverse support for staff managing MIT Annual Giving's marketing campaigns and programs, including direct mail, email, and the MIT 24-Hour Challenge and for Marketing and Giving Initiatives' fundraising efforts from proofing...
-
Administrative Assistant II, Marketing Programs
4 weeks ago
Cambridge, United States Massachusetts Institute of Technology Full timeJob Description ADMINISTRATIVE ASSISTANT II, MARKETING PROGRAMS AND GIVING INITIATIVES, Alumni Association , will provide complex and diverse support for staff managing MIT Annual Giving's marketing campaigns and programs, including direct mail, email, and the MIT 24-Hour Challenge and for Marketing and Giving Initiatives' fundraising efforts from proofing...
-
Administrative Coordinator II
5 days ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob Title: Administrative Coordinator IICambridge Health Alliance (CHA) is a community hospital that cares for a highly diverse population in the Boston metro-north region. As a member of our Medical Specialty team, you will help us care for patients in Cardiology, Dermatology, Endocrinology, Gastroenterology, Geriatrics, Hematology/Oncology, Infectious...
-
Administrative Assistant II
4 weeks ago
cambridge, United States TalentBurst, an Inc 5000 company Full timeJob - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...
-
Administrative Assistant II
2 months ago
Cambridge, United States TalentBurst, an Inc 5000 company Full timeJob - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...
-
Administrative Assistant II
2 days ago
cambridge, United States TalentBurst, an Inc 5000 company Full timeJob - Administrative Assistant II (for Faculty)Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)Duration – 3+ months (There is some potential for extension or conversion but...
-
Medical Assistant
2 weeks ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob Title: Medical Assistant - Patient Access Representative IICambridge Health Alliance (CHA) is a leader in Primary Care, serving a highly diverse population across the Boston metro-north region. As a Medical Assistant - Patient Access Representative II, you will play a vital role in delivering high-quality care to our patients.Job Summary:The Medical...
-
Medical Assistant
4 weeks ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob Title: Medical Assistant - Patient Access Representative IICambridge Health Alliance (CHA) is seeking a highly skilled Medical Assistant - Patient Access Representative II to join our team. As a Medical Assistant - Patient Access Representative II, you will play a vital role in ensuring the smooth operation of our ambulatory site.Responsibilities:Provide...
-
Medical Assistant
4 weeks ago
Cambridge, Massachusetts, United States Cambridge Health Alliance Full timeJob Title: Medical Assistant - Patient Access Representative IICambridge Health Alliance (CHA) is seeking a highly skilled Medical Assistant - Patient Access Representative II to join our team. As a Medical Assistant - Patient Access Representative II, you will play a vital role in ensuring the smooth operation of our ambulatory site.Responsibilities:Provide...
-
Administrative Assistant II
5 days ago
Cambridge, Massachusetts, United States Boston Scientific Full timeAbout the Role:This role will provide support to Boston Scientific's Electrophysiology (EP) office in Waltham, including its Directors and site leadership team. We are seeking a professional who works under limited supervision with general instructions, able to balance multiple tasks simultaneously, and collaborates well with others. A successful individual...
-
Healthcare Assistant II Float
5 days ago
Cambridge, Massachusetts, United States Harvard University Full timeJob SummaryThe Float Health Assistant II provides clinical and administrative support to the Internal Medicine and Urgent Care departments. This role requires a strong understanding of healthcare operations and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPrepare examination rooms and maintain a clean and organized...
-
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob SummaryAs an Administrative Assistant II at the Schwarzman College of Computing, you will provide complex and diverse clerical, administrative, and financial support to five faculty members and their research in a dynamic and active research lab. Your responsibilities will include preparing academic course materials, coordinating domestic and...
-
Financial Assistant II
18 hours ago
Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full timeJob Summary:Financial Assistant II, Dean for Student Life (DSL)-Administration-Finance and Accounting, to report to the assistant director of finance and provide diverse financial support to the DSL accounting team.Responsibilities include processing and monitoring supplier transactions, procurement, reimbursements, and internal provider billings; working...