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Recruiting Administrator

1 month ago

Somerset, United States Aston Carter Full time

Job Title: Recruiting Administration / Scheduling Coordinator

Talent Acquisition (TA) Coordinator is responsible for the timely and efficient support of the day-to-day Talent Acquisition operations, from recruitment through the initial onboarding process. In addition, will participate in special projects and liaise with other functional groups. At all times, the TA Coordinator strives to provide the best customer experience, both internally and externally, that creates a positive impression of the company.

Job Details/Responsibilities

Partner with the Recruiting team to best organize and effectively manage the day-to-day administrative operations of the Talent Acquisition department, from the initial job opening through the onboarding process.

Coordinate interview schedules with candidates and internal interview teams, taken into account the dynamics of the organization/team/individuals as well as priorities.

Make and maintain any necessary travel arrangements and ensure all parties are informed and related expenses are submitted promptly.

Evaluate and identify opportunities to drive process improvements that positively impact the candidate and hiring manager experience.

Generate, initiate, and monitor pre-employment screenings (i.e., background , drug screen, credentialing, etc.) and keep recruiter updated.

Maintain strong, open, timely communication and coordination with the candidates, hiring managers, and recruiters, as well as any other key stakeholders.

Participate in the planning and execution of onsite or offsite job fairs.

Manage all new hire paperwork, including pre-employment screening, e-Verify, and I-9 documentation, benefits, and payroll.

Support TA projects and deliverables for various initiatives.

Strong foundation in Quality System Requirements; including but not limited to compliance with HR procedures and training requirements for new and continuing associates, Understanding includes both Federal and applicable international requirements as outlined in the Quality system procedures.

Other duties as assigned.

Knowledge, Skills and Abilities (KSA)

Excellent customer service and relationship-building skills.

Effective time management and prioritization skills with a strong sense of urgency and ability to handle multiple tasks while meeting deadlines.

Detail-oriented, high level of accuracy in work product, with exemplary organizational and analytical skills.

Ability to interact at all levels of the organization both within HR and throughout the company, including with external parties.

Outstanding interpersonal, communication and organizational skills.

Highly flexible and motivated with an ability to work independently as well as in a team setting.

Strong oral and written communication skills.

Ability to handle confidential information.

Qualifications/ Background Experiences

Bachelors Degree and a minimum of 2 years related experience, or equivalent combination of experience, education, and training.

Demonstrated success track record of working in a fast-paced setting that includes supporting multiple individuals.

Prior Human Resources or Recruiting support experience a strong plus

Strong Microsoft Office and general computer skills

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.