Human Resources Administrative Assistant

3 weeks ago

Somerset, United States CompoSecure Full time
Job DescriptionJob Description

About CompoSecure

Founded in 2000, CompoSecure (Nasdaq: CMPO) is a technology partner to market leaders, fintechs and consumers enabling trust for millions of people around the globe. The company combines elegance, simplicity, and security to deliver exceptional experiences and peace of mind in the physical and digital world. CompoSecure's innovative payment card technology and metal cards with Arculus security and authentication capabilities deliver unique, premium branded experiences, enable people to access and use their financial and digital assets, and ensure trust at the point of a transaction. For more information, please visit www.CompoSecure.com and www.GetArculus.com.


Position Overview:

The HR Administrative Assistant will perform a range of administrative functions requiring confidentiality, initiative, and sound decision-making for our Human Resources team. This role involves providing administrative support, ensuring data integrity related to employee information, and assisting with HR functions such as recruitment, onboarding, retention, employee relations, training and development, benefits and safety. The HR Administrative Assistant will handle information requests, perform clerical functions, and interact with internal and external contacts at all levels of the organization. Independent judgment and strong initiative are required to plan, prioritize, and organize a diversified workload.

The position is an on-site position, located at our office in Somerset, NJ and will report to the Human Resources Manager.


Key Responsibilities:

  • Document & Data Management:
    • Handle all data entry for the employee life cycle in HR systems, ensuring accuracy and timeliness.
    • Establish, develop, maintain, and update filing systems for the HR Department.
    • Prepares, scans, maintains and files papers and documents into appropriate employee files; performs file and system audits as necessary.
    • Ensure 100% compliance with internal and external audits; proactively track necessary paperwork for personnel files.
    • Compile data from the HRIS system and prepare reports
  • Scheduling & Coordination:
    • Schedule and organize activities such as meetings, conferences, and department and HR-led company events.
    • Participate in the preparation and coordination of employee engagement initiatives for both hourly and salaried employees to amplify CompoSecure's company culture; this may include working with vendors and coordinating logistics and setting up the day of the event.
    • Organize internal and external meetings, including logistical and substantive preparation.
    • Arrange the use of conference rooms. Coordinate schedules, make appointments and prepare agendas. Take meeting notes.
  • HR Functions:
    • Oversee the maintenance of employee benefit files and update employee records.
    • Assist with the recruitment and interviewing process, including background verifications and scheduling drug tests.
    • Conduct new hire orientations for contingent workforce and prepare onboarding materials.
    • Create transfer and promotion letters / correspondence for internal employees
    • Support leaves of absence process and benefits administration with follow up and documentation as needed
    • Distribute materials for benefit orientations, open enrollment, and summary plan descriptions.
    • In collaboration with other team members, develop and design impactful materials that support and empower our employees and team. This may include creating engaging event flyers, comprehensive how-to documents, informative FAQs, and clear policy and practice documents.
  • Perform other related duties as required.

Required Skills and Competencies:

  • Minimum 3 years of experience in a high-level administrative role, preferably within HR.
  • High School diploma/GED required; BA or BS preferred.
  • Prior experience with an Applicant Tracking system and HRIS system; we use iSolved.
  • Excellent communication skills, both oral and written, including telephone etiquette.
  • Excellent time management and organizational skills; ability to prioritize workload. A self-starter who takes initiative and drives things to completion.
  • Advanced knowledge in Microsoft Office: Excel, Word, and PowerPoint
  • Excellent problem-solving skills
  • Tact and good judgment in confidential situations
  • Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through)

CompoSecure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.


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