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Events Coordinator

2 months ago

New York, United States Scion Staffing Full time

Scion Nonprofit Staffing has been engaged to conduct a search for an Events Coordinator for a prestigious educational institution in New York City. This is a full-time, onsite, temp-to-hire opportunity.

As the Event Coordinator, you are responsible for overseeing incoming event requests for both internal and external events, managing the event management system, and creating event diagrams.

RESPONSIBILITIES:

  • Manage and track requests for internal and external events.
  • Create and maintain a tracking sheet for internal event requests.
  • Update and manage the team staffing calendar.
  • Oversee the school-wide event scheduling program called Resource Scheduler.
  • Prepare and distribute a weekly events report for the next two weeks to the events team and senior staff.
  • Manage materials for weekly inter-departmental events meetings, including diagrams and maintenance/security requests.
  • Review and manage the Faculty Engagement calendar with the Vice President of Institutional Partnerships and the Event Manager.
  • Serve as the frontline contact for incoming phone calls and walk-ins.
  • Manage assigned internal clients.
  • Support the events team in troubleshooting during events.
  • Perform daily checks of room setup for scheduled events.
  • Send out weekly feedback surveys to clients who hosted events.
  • Review surveys and provide a monthly report on survey results to the Executive Director of Event Management and Programming, Vice President of Institutional Partnerships, and CFO. Flag critical issues as needed.


QUALIFICATIONS:
  • 2-3 years of Events and Conference Management experience.
  • Strong interpersonal and customer service skills.
  • Advanced user of MS Excel.
  • Advanced scheduling skills within scheduling software.
  • Ability to work mainly 9-5pm, but flexible for later events.
  • Ability to work in a high volume /high energy environment .


COMPENSATION AND BENEFITS:
The hourly pay range for this role is $26-28hr. Benefits include medical, dental, vision, voluntary life insurance, an employee assistance plan (EAP), and commuter and transit benefits for those who are working on average 30 or more hours per week.

About our Search firm:
Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes list of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.