Events Coordinator
1 month ago
Volunteer Coordination Assistant
NYC Wine & Food Festival / August – October 2024 (seasonal)
The Company
We’re a leading non-profit in the NYC area and a charity partner and beneficiary of the NYC Wine & Food Festival.
About the Event
The New York City Wine & Food Festival (NYCWFF) is NYC’s largest wine and food festival showcasing the talents of the world’s most renowned chefs, wine and spirit producers, culinary personalities, lifestyle experts and America’s most beloved television chefs.
About the Role
The Volunteer Coordination Assistant will support the Volunteer Coordinator with the planning and execution of the Volunteer Program for the Festival. The role will provide the candidate the opportunity to experience the inner workings of the Festival and everything involved with creating and managing a robust volunteer pool at one of the largest wine and food Festivals in the nation. The role will exist as a hybrid between volunteer and event operations, mostly on the Volunteers team but with occasional support to other Festival tasks.
Essential Duties and Responsibilities
- Coordinate in the creation of NYCWFF volunteer shifts in our Volunteer Hub database, ensuring accuracy and completeness of details such as location notes, contact information, and dress codes.
- Manage the Speaking Grid for staff, board members, and sponsors, ensuring they are well-prepared with necessary materials.
- Handle hiring documentation for Volunteer Managers and assist in creating optimal schedules based on event needs.
- Maintain the volunteer email list, addressing inquiries promptly, particularly during the festival week.
- Monitor registration lists and databases to prevent volunteer scheduling and travel conflicts.
- Provide on-site support during the festival, including covering volunteer shifts as required.
- Perform other tasks and provide general festival support as necessary.
Skills Required
- Exceptional attention to detail with a meticulous approach to task management.
- Effective verbal and written communication skills.
- Proficiency in administrative tasks, including database management and spreadsheet software.
- Strong enthusiasm for food, culinary arts, or event planning a plus.
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