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Event Coordinator

3 months ago

New York, United States Momentum Resource Solutions Full time
Job DescriptionJob Description

Responsibilities:

 

  • Assist in planning, developing and execution of events and conferences across the Americas’ region.
  • Work with business to help identify marketing/conference opportunities that are aligned with their goals.
  • Assist with sporting and event ticket management – i.e., allocation and distribution
  • Organize and manage event inventory and supplies
  • Support Event team members with branding, coordination and execution of Corporate Access conferences and marketing events.  
  • Understand the objectives of various front-office businesses -- investment banking, corporate finance, capital markets and securities -- in order to strategically advise and support their needs.
  • Coordinate and assist with end-to-end event logistics -- site evaluation, venue selection, contract negotiation, budget approvals, hotel room blocks, invite process, attendee registration, promotional items/giveaways, booth setup, signage, shipping details, marketing materials, speaker arrangements, presentations, and on-site management and execution.
  • Manage event calendar, budget and reporting
  • Communicate with business partners to ensure sufficient lead times around each event
  • Actively manage conference coordinators, vendors, consultants and other providers
  • Provide detailed post-event reports by conducting surveys, gathering stakeholder feedback and creating action plans around improvement following all activations
  • Pre-production event management including coordinating speaker details, session flow, presentations, prep calls, and more
  • Advise businesses/stakeholders on recommended sponsorships, speaking opportunities and conference participation.

Skills:

Experience Required

  • Meticulous attention-to-detail and highly organized
  • Understanding of marketing strategy and planning with the ability to identify the right fit for partnerships and sponsorships
  • Knowledge of meeting and conference practices
  • Ability to plan, manage and execute multiple events simultaneously
  • Knowledge of speaker selection and contract negotiation
  • Adept project manager; impeccable time management and prioritization skills
  • Work collaboratively in a team environment
  • Exceptional professionalism and confidence demonstrating the ability to communicate effectively
  • Ability to effectively engage with senior leadership and navigate a matrixed environment.
  • Team player with collegial style; high energy, drive and enthusiasm.
  • Proficiency with MS Office (Word, Excel PowerPoint), event planning/management, registration, and survey tools
  • Willing to support global requirements as schedule requires
  • Willing to travel 10% for on-site event support