Administrative Assistant

2 weeks ago

Bronx, United States BronxWorks Full time

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

Qualifications

  • Associates degree, or high school diploma or equivalent and four years related experience
  • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment
  • Proficiency in basic filing principles and standard correspondence formats
  • Minimum typing speed of 50 words per minute
Essential Duties and Responsibilities
  • Coordinate the activities of various support staff to ensure adequate staffing for answering phones, entering data, copying and mailing of documents, etc.
  • Organize students' files
  • Enter student' information into PTS
  • Perform program tracking and record keeping
  • Provide general support, outreach, and promotion for the ESOL program
  • Perform data entry work
  • Ensure activity spaces are ready for programming and have materials needed for activities
  • Purchase office supplies and/or equipment, including maintaining appropriate documentation for reconciling invoices in Nexonia (fiscal payment system) in a timely manner.
  • Assist with preparing materials, workshop schedule, confirming participants, taking inventory of equipment
  • Review invoices for accuracy and forward to fiscal department on a timely basis.
  • Maintain data sheets, training logs, office certificates, etc
  • Maintain calendar, schedule appointments and arrange meeting rooms.
  • Submit monthly progress reports to supervisor.
  • Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices, funding sources and or other agencies
  • Report to, and meet with, supervisor on a weekly basis or as determined
  • Perform additional duties as assigned
  • Greet program participants and answer participant questions
  • Perform additional duties as needed
Physical Requirements
  • Ability to use a computer for prolonged periods.
  • Ability to occasionally lift and/or move up to 10 pounds.
  • Ability to stand, walk, or sit for long periods of time.
  • Ability to climb five flights of stairs.
  • Ability to bend and retrieve objects and/or documents.


BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.

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