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Customer Service Administrator

5 months ago

Auburn, United States Crane Aerospace & Electronics Full time

**Customer Service Administrator**

Location **CA, Auburn**

Department **Sales**

Employment Type **Full Time**

**Crane Aerospace and Electronics** has an exciting opportunity for a **Customer Service Administrator** at our **Auburn, CA/Vian Enterprises** location.

**About Crane:**

**Crane Aerospace & Electronics** supplies critical systems and components to the aerospace and defense markets. Youll find Crane Aerospace & Electronics in some of the toughest environments: from engines to landing gear; from satellites to medical implants and from missiles to unmanned aerial systems (UAS).

Founded in 1968, Crane Aerospace & Electronics Auburn, Calif., facility, owns a rich history of excellence in the design and manufacturing of multi-stage lubrication and gerotor pumps for aerospace and defense applications. Throughout the years, our Auburn team has developed a reputation for providing industry-leading complex, highly engineered flow control products for mission-critical engine/APU systems. Located in the Northern California foothills of the Sierra Nevada Mountain range at a new, state-of-the-art 65,000 sq. ft. facility, start the next chapter of your career with Crane Aerospace & Electronics

**Job Summary:**

The Customer Service Administrator IIis responsible forsupporting sales success by performing administrative activities for assigned customers. This positionis responsible forconsulting with business managers/Customer Account Managers/Regional Sales Managers asrequired. This includes either pre-award or post-award activities. Assuringappropriate communicationbetween the company, itscustomersand regulatory agencies. The Customer Service AdministratorIIactsasacustomerliaisonregardingquotes,purchases,orderstatus,dataentry,maintainingfiles, and warranty returns as applicable. This position carries direct responsibility for performing major assignments, partnering with a diverse array of internal departments that affect business operations to a significantdegree.

**Essential Functions:**

+ Review and negotiate customer purchase orders for compliance to Crane policies and applicableexportand/orGovernmentregulations.Administerandmanagepurchaseordersby flowing down essential requirements through the business to ensure these requirements are met in a cost-effective andtimelymanner. This includes managing internal coordination and flowingdownofpurchaseorderspecifications,qualityrequirements,termsandconditionsand applicable Government Federal AcquisitionRegulations

+ InterpretandenterpurchaseorderrequirementsintoERPsystemandprovideorder acknowledgements tocustomers

+ UnderstandCraneBusinessSystemtoolssuchaskeyperformanceindicatorsandstandardworkin order toparticipatein continuous improvementefforts

+ Preparetimelyresponsestocustomerrequestsforquotes(RFQ)throughinternalcoordination to convey pricing and delivery information back to thecustomer

+ Supportaccountsreceivablestoaddresspastduepaymentissuesforassignedcustomerbase

+ Processwarrantyreturnsandensuretimelyprocessingtosupportcustomerrequirements

+ Establish and grow relationships with our customer base by providingaccurateandtimelystatus of shipments through a variety of means such as daily / weekly telecoms,WebExand facetofacemeetings.CoordinatewithCustomerAccountManagers/RegionalSalesManagers to resolve customer-relateddisputes.

+ Administer Customer web-based portals asrequiredto support the disposition of returned goods and associated transactions such as debit / credit administration, corrective action response and closure of open actions within portal. Conduct data entry and reportingwithin portalapplications.

+ Support demand management and Regional Sales Managers/Customer Account Managers to ensureaccuratecustomerforecastisenteredinERPinordertodrivematerialrequirements and sales planning asapplicable

+ Ensure applicable export compliance requirements are adheredto

+ Validate customer scorecards and contest any findings that are not in line with actual performance.Thisincludesthecomparisonofcustomerandinternaldeliverydatainordertoensurewearealignedwithourcustomersscorecardratingasapplicable.Thisincludesworkingwithinternaloperationstomakerecommendationstoensureahighcustomeron-time deliveryperformance

+ Basic knowledge ofCrane Business System tools such as key performance indicators, transactional processimprovement,problemsolving,andstandardworkinordertoparticipateincontinuous improvementefforts

+ AbletoprovideexcellentCustomerServicethroughcommunicationandproblemsolvingto include but not limitedto:quick response to Customer inquiries (calls and e-mails), using resources as required to ensure customersatisfaction

+ Exhibit ageneralunderstanding of applicable business processesin order totrain Customer Service administrators in elements of their essential functions. Continually review processesin order toidentifydeficiencies to support process improvementin order toelevate the performance of theteam.

+ Any other task assigned by supervisor ormanagement

**Non-Essential Functions:**

+ Accurately manage internal databases or CRM tools asapplicable

+ Provide follow up and support to the Regional Sales Managers/businessmanagers/customer accountmanagers

+ Coordinating with other internal functional teamsin order todrive expedited/aircrafton ground (AOG) orders asapplicable

**Minimum Qualifications:**

+ Experience:2-5years of applicable Customer Service workexperience

+ Knowledge: Understands concepts, practices, and procedures of business administration; Job requires creativity and alternative thinking to developnew ideasfor and answers to work-related problems. Working knowledge of customer portals, Export Administration Regulations, Incoterms, and ITAR Compliance; Basic knowledge of FAR/DFAR, government procurement specifications, regulations, and compliance requirements; A general understanding of pricing principles, how to research invoices, payments, and debits; general understanding and application of industry principles, concepts, practices, and standards of the Customer Service field; business acumen with the ability to clearly recognize risk elements in businesstransactions

+ Skills/Abilities: Ability to proficiently use an ERP system; Ability to follow department processesandworkflow;Abilitytoworkcollaborativelywithemployeeswithindepartment and across functions; Demonstrated ability to troubleshoot customer issues; Demonstrated ability to convey information and analysis clearly as needed to customers; Demonstrated outstanding organizational skills; Demonstrated ability to solve routine to moderately complex problems; Intermediate to advanced Microsoft Office skills (Word and Excel); Customer friendly and responsive with a view to providing customer satisfaction including supportingface-to-facemeetings;Strongcommunicationskillsincludingphoneandemail

+ Education/Certification: High SchoolDiploma

+ **Eligibility Requirement:** This position may require access to Controlled Data or Information. Where the position requires such access only US Persons will be considered. As a US Department of Defense contractor, we are bound by International Traffic in Arms Regulations (ITAR).

**Preferred Qualifications:**

+ Aerospace ManufacturingExperience.

+ Associates or bachelorsdegree

**Top Benefits:**

**_Salary range: $67,100 to $88,400_** **_._** Several factors contribute to actual salary, including experience in a similar role or performing comparable job responsibilities, skills, training, and other qualifications. Some roles may be eligible for participation in performance-based bonus programs.

As a team member at Crane Aerospace and Electronics, youll enjoy:

+ **Benefits:** Health care, dental or life insurance starting the first day of the month

+ **Time Off:** 15 days of paid time off that start accruing your first day at Crane and 12 paid holidays per year.

+ **401k Retirement Plan:** 401k plan with company match

+ **Education Reimbursement:** eligible after 90 days of employment

You can see a list of our benefits at or visit our website at for more information on our company and great opportunities.

We are committed to operational excellence and world class processes. We employ Lean manufacturing techniques to optimize manufacturing efficiency and accuracy on all product lines. Our products are known for their technical strength, proven reliability and overall value.

In our efforts to maintain a safe and drug-free workplace, Crane Aerospace & Electronics requires that candidates complete a satisfactory background check. FAA sensitive positions require employees to participate in a random drug test pool.

This description has been designed to indicate the general nature and level of work being performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Crane Company is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, sex, national origin, marital status, age, sexual orientation, gender identity, disability, pregnancy, medical condition, genetic information, protected veteran status or any other characteristic protected under federal, state, or applicable local law.

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