Finance Administrative Support Specialist

3 weeks ago

San Diego, United States University of California San Diego Full time

UCSD Layoff from Career Appointment : Apply by 08/16/24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 08/28/24 Eligible Special Selection clients should contact their Disability Counselor for assistance. This position will work a hybrid schedule which includes a combination of working both onsite at Towne Centre Drive and remote. DESCRIPTION The UC San Diego Health Information Services department is seeking a detail-oriented and proactive Finance Administrative Support Specialist to join our Finance team. The Finance Administrative Support Specialist performs a wide range of customer service and financial support duties for Information Services departments and projects. Responsibilities will include customer service, processing and researching customer requests, assisting finance analysts with research, transaction reconciliations, and data entry. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with financial data and customer service. Key Responsibilities: Customer Service & Support: Respond to customer inquiries and requests related to billing, payments, and financial transactions. Process and resolve customer issues in a timely and professional manner, escalating complex issues to the appropriate team members. Maintain accurate records of customer interactions and transactions. Financial Processing & Research: Assist in processing financial transactions, ensuring accuracy and compliance with company policies. Research and resolve discrepancies in financial data, working closely with finance analysts to gather necessary information. Support the finance team in investigating and resolving transaction issues, including discrepancies in payments, invoicing, and account reconciliations. Administrative Support: Perform data entry tasks, ensuring accurate and timely input of financial information into the company's financial systems. Assist in preparing financial reports, documents, and presentations for internal and external stakeholders. Maintain organized and up-to-date financial records and filing systems. Coordinate and schedule meetings, appointments, and other administrative tasks as needed. Reconciliation & Reporting: Assist in the reconciliation of accounts, ensuring that all transactions are accounted for and discrepancies are addressed promptly. Support finance analysts in preparing monthly, quarterly, and annual financial statements and reports. Help in monitoring financial performance and identifying areas for improvement or efficiency gains. MINIMUM QUALIFICATIONS Six (6) years of related experience, education/training OR Bachelor's degree in related area and/or equivalent experience/training, plus two (2) years of related experience. Working knowledge of finance policies, practices, and systems. Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. PREFERRED QUALIFICATIONS General leger reconciliation experience. Proven experience in a finance or administrative support role in a finance department. Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with financial software or ERP systems is a plus. Experience working in a large and high-volume organization. Independent and Team Oriented: Capable of working autonomously while also effectively collaborating with various team members stakeholders. SPECIAL CONDITIONS Must be able to work various hours and locations based on business needs. Employment is subject to a criminal background check and pre-employment physical. #J-18808-Ljbffr

  • Client Support Specialist

    2 months ago

    San Diego, United States Finance of America Full time

    ** Client Support Specialist (Temporarily Remote)** **Job Category****:** Operations **Requisition Number****:** SUPPO02644 Showing 1 location **Job Details** **Description** The Support Specialist provides operational/transactional support to all Renovate America customers (contractors, property owners, lenders, municipal partners, and internal field...

  • Administrative Support Specialist

    7 days ago

    San Diego, California, United States Rose International Full time

    Job Title: Administrative Support SpecialistRose International is seeking a highly organized and detail-oriented Administrative Support Specialist to provide critical support to our teams. As an Administrative Support Specialist, you will play a vital role in enabling our teams to focus on high-priority tasks and drive business growth.Key...

  • Customer Support Coordinator

    7 days ago

    San Diego, California, United States Finance of America Full time

    Client Support Specialist (Temporarily Remote)Job Category: Operations Requisition Number: SUPPO02644Job OverviewThe Client Support Specialist plays a crucial role in delivering operational and transactional assistance to all stakeholders of Finance of America, including contractors, property owners, lenders, and municipal partners. This position ensures...

  • Customer Support Coordinator

    7 days ago

    San Diego, California, United States Finance of America Full time

    Client Support Specialist (Temporarily Remote)Job Category: Operations Requisition Number: SUPPO02644Job OverviewThe Client Support Specialist plays a crucial role in delivering operational and transactional assistance to all stakeholders of Finance of America, including contractors, property owners, lenders, and municipal partners. This position is...

  • Administrative Support Specialist

    7 days ago

    San Antonio, Texas, United States Workoo Technologies Full time

    Job SummaryWorkoo Technologies is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including managing employee records, scheduling appointments, and coordinating meetings.Key...

  • Office Administrative Coordinator

    1 week ago

    San Diego, California, United States CDC Small Business Finance Full time

    Job OverviewAbout the OrganizationCDC Small Business Finance is dedicated to enhancing community access to financial resources and opportunities aimed at tackling systemic disparities, promoting economic empowerment, and bridging the racial wealth divide. Their diverse range of services is designed to stimulate job creation, facilitate wealth accumulation,...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Bowhead UIC Technical Services Full time

    Position OverviewADMINISTRATIVE SUPPORT SPECIALIST:Bowhead is seeking an Administrative Support Specialist who will be assigned to specific Chief Counsel Offices or sub/satellite locations within that Counsel's operational area. The Chief Counsel's office manages sensitive and high-level documentation and is part of the Department of Homeland Security.This...

  • Client Support Administrative Specialist

    7 days ago

    San Diego, California, United States Guild Mortgage Full time

    Customer Service Administrative AssistantJob Category: Loan Servicing Requisition Number: CUSTO13598Company OverviewGuild Mortgage Company has been a trusted name in mortgage banking since 1960, dedicated to assisting homeowners and buyers in achieving their financing goals. Our mission is to offer competitive home financing options while ensuring...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States MANCON, LLC Full time

    Job OverviewPosition Title: Administrative Support SpecialistJob Type: Full-TimeWork Schedule: Monday - FridayShift: Day ShiftRole Summary:The Administrative Support Specialist will be responsible for delivering exceptional customer service across a variety of support functions for Active Duty Military, Reserve Duty Military, and DOD Civilian Personnel. This...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Darnall Charter School Full time

    Position OverviewWe are looking for an Administrative Support Specialist to become a vital part of our organization. In this role, you will undertake various clerical and administrative tasks to contribute to the operational efficiency of Darnall Charter School.Key Responsibilities:Compose written communications and formal documentsCoordinate and arrange...

  • Customer Support Specialist

    7 days ago

    San Diego, California, United States U.S. Legal Support Full time

    Job OverviewAre you passionate about delivering exceptional customer service and possess strong communication skills? Do you enjoy troubleshooting and assisting others?U.S. Legal Support is looking for a Customer Support Specialist who demonstrates excellent listening abilities, attention to detail, and proficient problem-solving skills. The responsibilities...

  • Administrative Support Specialist

    2 days ago

    San Diego, California, United States Tandem Diabetes Care Full time

    Job SummaryTandem Diabetes Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations and ensure the smooth day-to-day functioning of our office.Key ResponsibilitiesCommunication and ReceptionField incoming calls...

  • Financial Operations Administrative Specialist

    2 weeks ago

    San Diego, California, United States University of California San Diego Full time

    Position Overview:The Finance Administrative Support Specialist plays a crucial role within the Finance team, delivering exceptional customer service and financial assistance to various departments and projects.Key Responsibilities:Customer Service & Support:Address customer inquiries regarding billing, payments, and financial transactions, ensuring prompt...

  • Financial Operations Administrative Specialist

    2 weeks ago

    San Diego, California, United States University of California San Diego Full time

    Position Overview:The Finance Administrative Support Specialist plays a crucial role within the Finance team at UC San Diego Health Information Services. This position is designed for a detail-oriented individual who excels in a dynamic environment and is passionate about financial data and customer service.Key Responsibilities:Customer Service &...

  • Administrative Support Specialist

    4 days ago

    San Diego, California, United States TrellisWare Technologies Full time

    About the RoleTrellisWare Technologies is seeking a highly organized and detail-oriented Administrative Support Specialist to join our People and Culture team. As a key member of our team, you will provide administrative support to ensure the smooth operation of our front desk and contribute to the overall effectiveness and efficiency of the organization.Key...

  • Financial Operations Administrative Specialist

    2 weeks ago

    San Diego, California, United States University of California San Diego Full time

    Position Overview:The University of California San Diego is seeking a meticulous and proactive Finance Administrative Support Specialist to become an integral part of our Finance team.Role Summary:This role encompasses a diverse array of customer service and financial support responsibilities for various departments and projects within Information...

  • Customer Service Operations Specialist

    2 weeks ago

    San Diego, California, United States Finance of America Full time

    Client Support Specialist (Temporarily Remote)Job Category: Operations Requisition Number: SUPPO02644Job OverviewThe Client Support Specialist plays a crucial role in delivering operational and transactional assistance to all Finance of America clients, including contractors, property owners, lenders, and municipal partners. This position ensures...

  • Finance Administrative Specialist

    2 weeks ago

    San Antonio, Texas, United States Creative Financial Staffing Full time

    Join a Leading Distribution FirmOur client, a well-established distribution firm, is seeking a dedicated Finance Administrative Specialist with expertise in both accounts payable and receivable to enhance their team. This position offers a dynamic and collaborative workplace.Why You Should Consider This OpportunityKey Contribution: Play a crucial role where...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States UIC Alaska Full time

    Overview:ADMINISTRATIVE SUPPORT SPECIALIST:UIC Alaska is seeking an Administrative Support Specialist who will be assigned to various Chief Counsel Offices or sub/satellite locations within the Counsel's operational area. The Chief Counsel's office manages sensitive and high-level documentation and is part of the Department of Homeland Security. This...

  • Administrative Support Specialist

    2 weeks ago

    San Diego, California, United States Merck Full time

    Position Summary:We are looking for a detail-oriented and efficient Administrative Support Specialist to assist our leadership team. This role is crucial in ensuring seamless operations within our department.Key Qualifications:Education: A minimum of a high school diploma or equivalent is required; additional qualifications in office management are...