Administrative Support Specialist
2 weeks ago
ADMINISTRATIVE SUPPORT SPECIALIST:
Bowhead is seeking an Administrative Support Specialist who will be assigned to specific Chief Counsel Offices or sub/satellite locations within that Counsel's operational area.
The Chief Counsel's office manages sensitive and high-level documentation and is part of the Department of Homeland Security.This role is full-time and offers benefits at an hourly rate of $19.71 plus Health and Welfare (H&W) rate per local wage determination.
The position is located in San Diego, CA.Key Responsibilities
The primary duties include maintaining and organizing files, conducting research, and drafting documents. The Administrative Support Specialist adheres to clearly defined procedures while performing repetitive tasks in a consistent sequence.
Responsibilities may encompass filing pre-coded documents in a chronological order, or operating office equipment such as mimeographs, photocopiers, addressographs, or mailing machines.
Additional clerical duties include:
• Mail Management, including handling both paper and electronic correspondence and packages
• Receiving, opening, date stamping, sorting, and distributing incoming mail
• Interfiling correspondence within case files
• Responding to internal and external file requests
• Utilizing the RAILS automated file system for file location and transfers
• Researching, identifying, reviewing, and selecting relevant documents for production
• Complying with ICE and NARA (National Archives and Records Administration) document standardization policies and procedures
Qualifications
• High School Diploma or equivalent required.
• Minimum of one (1) year of experience in an administrative office environment required.
• Extensive computer/PC knowledge is essential, including proficiency in spreadsheet software, word processing software, and the MS Office Suite.
• Candidates must successfully pass a federal background investigation and pre-employment drug screening.
The federal background investigation includes, but is not limited to, citizenship status, residency information, work experience, education, credit history, criminal record check, and fingerprints.
Physical Requirements:
• Ability to lift up to 35 pounds
• Must be able to stand and walk for extended periods
• Must be able to twist, bend, and squat periodically
SECURITY CLEARANCE REQUIRED:
Must be able to obtain a security clearance at the DHS ICE T2 level.
Benefits:
• Long Term Disability
• Medical, Dental, and Vision coverage
• Military Leave
• Paid Holidays
• Professional Development
• Tuition Reimbursement
• Life Insurance
• 401K
• Employee Referral Program
• Flexible Spending Accounts
Skills Required:
• Administrative Skills
• Background Investigation
• Documentation Standards
• File Maintenance
• Records Management
• Research Skills
• Proficiency in Microsoft Office
• Security Clearance
About Bowhead / UIC Technical Services:
UIC Government Services (UICGS) and its Bowhead family of companies are part of the Ukpeaġvik Iñupiat Corporation (UIC), an Alaskan Native Corporation (ANC).
UIC is one of the largest ANC's in Alaska, and together with UICGS/Bowhead, we provide a diverse range of services to defense and civilian government agencies across multiple disciplines, both domestically and internationally.
With a strong management team and a comprehensive suite of services in Information Technology, Logistics & Marine, Manufacturing & Products, Program Management and Operations, and Systems & Technology, we execute over 250 contracts worldwide, delivering innovative business solutions in engineering, maintenance services, manufacturing, information technology, program support, logistics/base support, and procurement.
Our 3,500+ employees across the Bowhead family of companies, UIC, UIC Government Services, UIC Government Construction, and UIC Commercial are dedicated to providing quality results to ensure our customers' success.
Headquartered in Virginia, we are a rapidly growing, multi-million-dollar corporation consistently recognized among the top 25 8(a) certified small business companies for government contracting.
-
Administrative Support Specialist
7 days ago
San Diego, California, United States Rose International Full timeJob Title: Administrative Support SpecialistRose International is seeking a highly organized and detail-oriented Administrative Support Specialist to provide critical support to our teams. As an Administrative Support Specialist, you will play a vital role in enabling our teams to focus on high-priority tasks and drive business growth.Key...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States MANCON, LLC Full timeJob OverviewPosition Title: Administrative Support SpecialistJob Type: Full-TimeWork Schedule: Monday - FridayShift: Day ShiftRole Summary:The Administrative Support Specialist will be responsible for delivering exceptional customer service across a variety of support functions for Active Duty Military, Reserve Duty Military, and DOD Civilian Personnel. This...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States Darnall Charter School Full timePosition OverviewWe are looking for an Administrative Support Specialist to become a vital part of our organization. In this role, you will undertake various clerical and administrative tasks to contribute to the operational efficiency of Darnall Charter School.Key Responsibilities:Compose written communications and formal documentsCoordinate and arrange...
-
Customer Support Specialist
7 days ago
San Diego, California, United States U.S. Legal Support Full timeJob OverviewAre you passionate about delivering exceptional customer service and possess strong communication skills? Do you enjoy troubleshooting and assisting others?U.S. Legal Support is looking for a Customer Support Specialist who demonstrates excellent listening abilities, attention to detail, and proficient problem-solving skills. The responsibilities...
-
Administrative Support Specialist
2 days ago
San Diego, California, United States Tandem Diabetes Care Full timeJob SummaryTandem Diabetes Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations and ensure the smooth day-to-day functioning of our office.Key ResponsibilitiesCommunication and ReceptionField incoming calls...
-
Administrative Support Specialist
4 days ago
San Diego, California, United States TrellisWare Technologies Full timeAbout the RoleTrellisWare Technologies is seeking a highly organized and detail-oriented Administrative Support Specialist to join our People and Culture team. As a key member of our team, you will provide administrative support to ensure the smooth operation of our front desk and contribute to the overall effectiveness and efficiency of the organization.Key...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States Merck Full timePosition Summary:We are looking for a detail-oriented and efficient Administrative Support Specialist to assist our leadership team. This role is crucial in ensuring seamless operations within our department.Key Qualifications:Education: A minimum of a high school diploma or equivalent is required; additional qualifications in office management are...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States Highbury Defense Group Full timeAdministrative Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...
-
Administrative Support Specialist
7 days ago
San Diego, California, United States Highbury Defense Group Full timeSecurity Office Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...
-
Administrative Support Specialist
2 weeks ago
San Diego, California, United States Highbury Defense Group Full timeSecurity Office Support Specialist at Highbury Defense GroupThis role is essential in delivering vital assistance to the Program Executive Office for Command and Control, Communication, Computers, and Intelligence (PEO C4I) as a SIPR Custodian. Key responsibilities include maintaining SIPR space security, managing schedules, preparing presentations,...
-
San Diego, California, United States LNDRY Full timeJob OverviewWe are looking for a dedicated Client Relations and Administrative Support Specialist to become a vital part of our team. In this role, you will assist customers by delivering detailed product and service information while addressing technical challenges. Additionally, you will provide support to our Administrative Manager with various office...
-
Administrative Support Specialist
4 days ago
San Diego, California, United States National Financial Partners Full timeAbout the RoleNational Financial Partners is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our Client Services team, you will play a critical role in providing exceptional support to our account teams, ensuring seamless day-to-day operations and exceptional client experiences.Key...
-
Project Administrative Support Specialist
2 weeks ago
San Diego, California, United States JT Wimsatt Full timeJob OverviewJT Wimsatt Contracting, Inc. is a prominent entity in the construction sector, established in 1992 with a commitment to delivering projects that meet the highest standards of quality, timeliness, and budget adherence. We cater to a diverse clientele across both public and private sectors, engaging in a variety of construction endeavors including...
-
Administrative Support Specialist
2 days ago
San Diego, California, United States Randstad Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Randstad. As an Administrative Assistant, you will be responsible for providing administrative support to our hiring managers and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support...
-
Administrative Support Specialist
2 days ago
San Diego, California, United States Grossmont Union High School District Full timeJob Summary:We are seeking an experienced Administrative Assistant II to join our team at Grossmont Union High School District. As an Administrative Assistant II, you will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff members, including answering phones,...
-
San Diego, California, United States ComForCare Full timeComforcare Home Care in Central San DiegoWe are seeking a highly responsible and detail-oriented Office Scheduling and Administrative Support Specialist to join our team. This individual will be responsible for managing the scheduling of a large team of Caregivers and their daily client assignments, as well as performing various administrative tasks to...
-
Administrative Support Specialist
1 week ago
San Diego, California, United States Ultimate Staffing Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our staff and visitors.Key Responsibilities:Provide administrative support to our...
-
Administrative Support Specialist
4 days ago
San Diego, California, United States Sekisui Diagnostics, LLC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Front-Desk Administrator to join our team at Sekisui Diagnostics, LLC. As the first point of contact for employees, guests, vendors, and clients, you will play a critical role in providing exceptional customer service and administrative support to our leadership team.Key...
-
Administrative Support Specialist
4 days ago
San Diego, California, United States LanceSoft Full timeJob Summary:LanceSoft is seeking a highly skilled and professional Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and support to our clients and colleagues.Key Responsibilities:Guest Services: Greet and welcome clients and visitors, ensuring a positive and...
-
Administrative Support Specialist
2 days ago
San Diego, California, United States Kros-Wise Full timeJob DescriptionKey Responsibilities:• Maintain an active secret clearance and ensure compliance with relevant regulations.Administrative Support:• Provide clerical and customer service support, including typing, filing, and preparing correspondence and reports.• Manage records and publications, and counsel office personnel on administrative matters.•...
