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Event/Tradeshow Coordinator

1 month ago

Houston, United States ApTask Full time

About Client:

The client provides information technology (IT) services, including business outsourcing, infrastructure technology, and application services. The application service offered by the company includes application development, maintenance, and support. The markets served by the company are financial services and insurance, healthcare, manufacturing, government, transportation, communications, and consumer and retail industries.

Rate Range: $35-$38/Hr

Job Description:

 As an Event Tradeshow Coordinator, you will play a pivotal role in the planning, organization, and execution of trade show events.

You will work closely with various stakeholders to ensure seamless coordination, promotion, and success of these events.

This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Event Planning:

Collaborate with the event team to conceptualize and plan trade show events, considering objectives, target audience, budget, and logistics.

Coordinate logistical arrangements such as booth setup, catering, and AV requirements.

Develop timelines and project plans to ensure all tasks are completed on schedule.

Stakeholder Management:

Liaise with internal teams, external vendors, and sponsors to coordinate various aspects of the event, including marketing, promotions, booth design, and staffing.

Act as the primary point of contact for exhibitors, providing them with all necessary information and support leading up to and during the event.

Cultivate and maintain relationships with key industry partners and vendors to enhance the event experience and explore potential collaborations.

Promotion and Marketing:

Work closely with the marketing team to develop promotional materials, including email campaigns, social media content, and print collateral to drive attendance and engagement.

Implement strategies to increase exhibitor and attendee participation, such as targeted outreach, special offers, and networking opportunities.

Monitor and analyze marketing metrics and attendee feedback to evaluate the effectiveness of promotional efforts and identify areas for improvement.

Lead Management:

Develop and implement lead capture strategies to maximize the generation and qualification of leads during trade show events.

Coordinate lead retrieval systems and technologies, ensuring accurate collection and organization of lead data.

Collaborate with sales teams to distribute and follow up on leads in a timely manner, facilitating post-event engagement and conversion.

On-Site Management:

Oversee all on-site logistics during the event, ensuring smooth operations and resolving any issues or emergencies that may arise.

Coordinate staffing requirements, including recruiting and training event staff and volunteers to provide excellent customer service and support.

Conduct post-event debriefs and evaluations to gather feedback from stakeholders and identify lessons learned for future improvement.

Requirements:

Bachelor's degree in marketing, communications, hospitality, or a related field.

Proven experience in event planning and coordination, particularly in the trade show or exhibition industry.

Strong project management skills with the ability to multitask and prioritize effectively.

Excellent communication and interpersonal skills, with the ability to build relationships and work collaboratively with diverse stakeholders.

Detail-oriented mindset with a focus on delivering high-quality events and exceptional customer experiences.

Proficiency in event management software, Microsoft Office Suite, and other relevant tools.

Flexibility to work irregular hours and travel as needed to attend events.

Creative problem-solving abilities and a proactive approach to resolving challenges.

Preferred Qualifications:

Certification in event management or related field.

Experience with budget management and financial reporting.

Knowledge of industry trends and best practices in event marketing and promotion.

Familiarity with CRM systems and marketing automation platforms.

Ability to adapt to last minute changes and manage short deadlines.

Ability to coordinate multiple projects at the same time.

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

 

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at

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