Event Coordinator

1 month ago

Houston, United States Specialty Coffee Association Full time
Job DescriptionJob DescriptionSalary: $20 - $25 hourly

About the SCA:

At the SCA, we believe in the power of coffee to bring people together. Our nonprofit, membership-based association is all about openness, inclusivity, and the endless possibilities that come with shared knowledge. As a highly multicultural company, we thrive on embracing new perspectives and savoring the richness of cultural exchange. 
 

We offer more than just a job. Passionate about building an industry that's fair, sustainable, and nurturing for all? You're in good company We provide opportunities for travel and global impact, allowing you to immerse yourself in different coffee cultures, connect with coffee professionals, and contribute to the growth of the coffee industry. Join our distributed team and embrace a flexible work environment. We operate across different time zones, accommodating global schedules, and sometimes do things at unconventional hours. Come be a part of our progressive team, where exceptional coffee and a purpose-driven career awaits. 


Job summary: 

The Events Coordinator is key in supporting the arranging and executing of a wide array of events within the SCA portfolio. By meticulously handling logistics and tasks, they drive strategic goals and ensure each event's success. This role demands exceptional attention to detail, outstanding communication skills, and a talent for navigating and enhancing event delivery systems.  

 

What you'll do: 

  • Coordinate supplies for all events.  
  • Collate supply lists; track existing inventory, purchases, and sponsored items (equipment & supplies) to create detailed manifest for the events team.  
  • Maintain inventory management of stored goods, including pre-event pack-up, post-event reconciliation, and replenishment of on-hand inventory counts 
  • Support event freight: shipping instructions, manifest and tracking, coordination with GSC or host venue and accounting of items being returned to inventory. 
  • Support materials management during event, including pack-up detail to area leads. 
  • Assist with coordination of logistics for SCA events across the portfolio. May include leading areas or activations within a larger event, as directed. 
  • Research event venues and entertainment options for event activations. 
  • Support event apps, website updates, and administration.  
  • Compile event handbooks and event support materials. 
  • Write and revise event agendas and schedules. 
  • Coordinate signage, flight/hotel booking, visa letter support, logistics communications, etc. May include floor rendering or design. 
  • Proactively identify potential issues, and troubleshoot with resolutions and alternative plans 
  • Help develop logistics and templates for new events. 

 

 

What you'll bring: 

  • Excellent organizational and project management skills with the ability to multi-task and manage your own time, priorities, and resources to achieve goals.  
  • Excellent communication and interpersonal skills, with the ability to build and maintain relationships with diverse stakeholders.  
  • Minimum 2 years event coordination or operations experience in innovative events, trade shows or similar professional meeting environments.  
  • Experience in the coffee, beverage or foodservice industries a plus. 

 

What you need to perform the job: 

  • Ability to work remotely in a productive environment 
  • Access to internet 
  • Ability to meet travel frequency, as required 

 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to talk or hear; and frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  At times this position is very active and requires bending, kneeling, stooping, crouching, crawling, and climbing, frequently lifting and/or moving items over 50 pounds.  


Other Duties: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  


Location: 

Remote USA.


What the SCA offers:

US Benefits: We’re proud of our robust benefits package inclusive of a generous PTO policy that will increase as your tenure with the association grows; Medical, Dental & Vision with competitive coverage options and plans - 100% covered for employees; 401K + company contribution; Flexible Spending Account; Parental leave; and a discretionary annual bonus.


EEOC Statement:  

At SCA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. 


remote work

  • Event Coordinator

    1 month ago

    Houston, United States Dave n Busters Full time

    Job Description: POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the...

  • Event Coordinator

    4 weeks ago

    Houston, United States Dave n Busters Full time

    Job Description: POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the...

  • Event Coordinator

    4 weeks ago

    Houston, United States The University of Pennsylvania Full time

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for...

  • Event Coordinator

    1 week ago

    Houston, United States Forevermore Jewelry Full time

    Company Description Forevermore is a jewelry store specializing in both permanent and everyday jewelry. We bring unique, memorable experiences to our customers through pop-up shops, fairs, rodeos, and markets. Our mission is to create lasting memories with our exceptional jewelry and personalized service. We are currently seeking enthusiastic individuals to...

  • Event Coordinator

    1 week ago

    Houston, United States Forevermore Jewelry Full time

    Company DescriptionForevermore is a jewelry store specializing in both permanent and everyday jewelry. We bring unique, memorable experiences to our customers through pop-up shops, fairs, rodeos, and markets. Our mission is to create lasting memories with our exceptional jewelry and personalized service.We are currently seeking enthusiastic individuals to...

  • Event Coordinator

    2 weeks ago

    Houston, United States Forevermore Jewelry Full time

    Company DescriptionForevermore is a jewelry store specializing in both permanent and everyday jewelry. We bring unique, memorable experiences to our customers through pop-up shops, fairs, rodeos, and markets. Our mission is to create lasting memories with our exceptional jewelry and personalized service.We are currently seeking enthusiastic individuals to...

  • Event Coordinator

    1 month ago

    Houston, United States The University of Pennsylvania Full time

    University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for...

  • Events Coordinator

    1 month ago

    Houston, United States Michael's Inc Full time

    Store - HSTN-WESTLAKE, TX We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Plan, coordinate, and facilitate events...

  • Event Coordinator

    1 month ago

    Houston, United States Michael's Inc Full time

    Store - HSTN-WESLAYAN, TX We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Plan, coordinate, and facilitate events...

  • Event Coordinator

    1 week ago

    Houston, United States OmniForce Solutions Full time

    As an Event Coordinator, you will play a pivotal role in ensuring the seamless execution of trade shows, webinars, and internal events, where every detail counts. You will be the linchpin in creating memorable experiences that showcase our commitment to excellence and our dedication to health and wellness.In this dynamic position, you will coordinate...

  • Event Coordinator

    1 week ago

    Houston, United States OmniForce Solutions Full time

    As an Event Coordinator, you will play a pivotal role in ensuring the seamless execution of trade shows, webinars, and internal events, where every detail counts. You will be the linchpin in creating memorable experiences that showcase our commitment to excellence and our dedication to health and wellness.In this dynamic position, you will coordinate...

  • Event Coordinator

    1 day ago

    houston, United States OmniForce Solutions Full time

    As an Event Coordinator, you will play a pivotal role in ensuring the seamless execution of trade shows, webinars, and internal events, where every detail counts. You will be the linchpin in creating memorable experiences that showcase our commitment to excellence and our dedication to health and wellness.In this dynamic position, you will coordinate...

  • Assistant Event Coordinator

    3 months ago

    Houston, United States Signeekwave Architecture Studio Full time

    About us: Welcome to Signeekwave: Where Vision Meets Reality At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and sustainability. With a team of talented...

  • Assistant Event Coordinator

    3 months ago

    Houston, United States Signeekwave Architecture Studio Full time

    Job DescriptionJob DescriptionAbout us: Welcome to Signeekwave: Where Vision Meets Reality At Signeekwave, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend functionality, aesthetics, and...

  • Events Coordinator

    1 month ago

    Houston, United States Michaels Stores Full time

    Store - HSTN-WESTLAKE, TX We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Plan, coordinate, and facilitate events...

  • Event Coordination Assistant

    6 days ago

    Houston, Texas, United States The Springs Events Full time

    Job OverviewPosition: Assistant Day of Event CoordinatorCompensation: $20 per hourRole Summary: The Assistant Day of Event Coordinator plays a crucial role in supporting the Day of Event Coordinator and represents The Springs Events. This position is essential for executing outstanding events on the scheduled day, while ensuring exceptional customer service...

  • Event Coordination Assistant

    5 days ago

    Houston, Texas, United States The Springs Events Full time

    Job OverviewPosition: Assistant Day of Event CoordinatorCompensation: $20 per hourRole Summary: The Assistant Day of Event Coordinator plays a crucial role in supporting the Day of Event Coordinator, serving as the primary representative of The Springs Events. This position is essential for ensuring that events run smoothly and successfully, characterized by...

  • Event Coordination Assistant

    6 days ago

    Houston, Texas, United States The Springs Events Full time

    Job OverviewPosition: Assistant Day of Event CoordinatorCompensation: $20 per hourRole Summary: The Assistant Day of Event Coordinator plays a crucial role in supporting the Day of Event Coordinator, representing The Springs Events with professionalism and enthusiasm. This position is essential for ensuring the seamless execution of events, providing...

  • Catering and Events Coordinator

    5 days ago

    Houston, Texas, United States The Coronado Club Full time

    Job OverviewThe Catering and Events Coordinator embodies the highest standards of service excellence and takes pride in delivering exceptional experiences. This role requires a creative, dynamic, and detail-oriented individual who is highly organized and passionate about event management. The Coordinator will collaborate closely with the Director of Events,...

  • Advancement Events Coordinator

    1 month ago

    Houston, United States River Oaks Baptist School Full time

    River Oaks Baptist School is seeking a dynamic and capable events coordinator to manage events, meetings, activities, and other initiatives driven by the school's Advancement Office. The Advancement Events Coordinator position reports to the Director of Development and works closely with all members of the development, admission, and communications teams. A...