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    6 days ago

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    1 month ago

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Events Coordinator

1 month ago

Houston, United States Houston Baptist University Full time

Reports to:

Director of University Events, Camps & Conferences Job Status:

Non-exempt Position Summary: The Events Coordinator will support the overall production, efficiency, and daily operations of the University Events, Camps & Conferences unit. This position will coordinate internal event initiatives, external event initiatives, camps, conferences, and general event requests, playing an integral role in the daily operations and initiatives engaged with University scheduling. The candidate must be able to serve as an effective spokesperson for the Christian identity and mission of the University. This position will be expected to work weekends and evenings, when events dictate. General Duties: Plan events, camps & conferences ranging from smaller to progressively complex events. Serve as the event liaison between university catering, facilities management, university police, risk management office, custodial services, and other key partners. Develop relationships and interact with clients that encourage repeat business and word-of-mouth marketing. Work closely with academia and external contracts, preparing materials for university events, camps, and conferences. Negotiate contracts regularly with the Director and Assistant Director. Monitor all aspects of the events to ensure compliance with approved university policies and applicable regulations. Assist with supervision of student staff, including house managers, ushers, and event interns. Serve as on-site manager during events to monitor and address situations that may arise. Document and assist in evaluating events along with follow-up activities. Manage business processes for university events, camps, and conferences, including revenue and expense projections. Present a professional image to visitors and ensure excellence in customer service. Coordinate with Ad Astra scheduling operations and planning pod event planning systems. Operate computer with Microsoft Suite, including Outlook, Word, and Excel. Other duties as assigned. This list is not meant to be all inclusive. Operation Management: Create and maintain a décor database, tracking its use and overseeing maintenance and repair. Oversee the ordering and replacement of damaged items. Assist with ticketing as the point of contact for the ticketing system, managing the ticketing database. Identify, assess, and improve on internal processes. Supervisory Responsibilities: Assist in developing, coordinating, and implementing a staffing plan for student staffing levels and special events staff. Other Duties and Responsibilities: Serve on campus committees as assigned. Requirements: A Bachelor’s degree or advanced degree in sports management, hospitality, event planning, or related field. Prior events and/or hospitality experience. Exceptional written and oral communication skills. Welcoming presence and ability to work with various levels of constituents. Ability to work independently on projects and events. Organized, energetic, positive, flexible, and detail-oriented. Good emotional decision-making and self-control under pressure. Willingness and eagerness to learn new industry standards. Understanding the importance of risk management. Ensure a safe and healthy working environment, and compliance with all policies and procedures. Physical Demands: Ability to move around campus as needed. Works occasional irregular hours, including nights and weekends. Position may involve extended periods at a desk and/or standing. Ability to assist in lifting and moving event-related equipment, exerting physical effort, including lifting, carrying, and moving objects of various weights (20lbs+). Additional Information: Houston Christian University is an independent, private Christian liberal arts institution with a diverse student body. It has access to all the cultural advantages of one of the largest metropolitan centers in the country. For more information about the University, visit

hc.edu . The University anticipates significant growth in student enrollment and university programs. The successful candidate will articulate a vision for the role of their discipline at HCU that supports the Ten Pillars vision statement. Houston Christian University is committed to maintaining a faculty and staff who share an active Christian faith. By submitting an application, you accept and affirm this commitment. Disclaimer:

Background checks are performed on every new hire. If your application is selected to continue in the interview process, you will be required to submit a Background Check form. If you decline, your application may be denied.

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