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Events Coordinator

2 months ago

Houston, United States McCarthy Building Full time
Position Summary

McCarthy Building Companies, Inc. is seeking a highly organized, creative, and proactive Events Coordinator. This professional will manage, track, and execute the Southern Region's external and internal events. These dynamic events are essential to connecting our employees, industry partners, and communities. Examples of events include golf tournaments, holiday parties, internal meetings, jobsite milestone celebrations, and industry appreciation outings.

The ideal Events Coordinator will take on total event ownership from inception through post-mortem - a role that offers a diverse and exciting range of tasks. From planning and organizing to executing and evaluating, this position requires the ability to adjust to a wide variety of roles to ensure overall event success. Some of the required tasks include but are not limited to:

Key Responsibilities:

Event Planning Ownership

Leads the tracking and coordinating of events across the Region and gains alignment on event strategy and ROI.

Effective use of tools and technology to streamline coordination and collaboration.

Internal & External Partnerships

Collaborates with internal and external partners to define strategy and execution plans for events across the region.

Builds positive & trusting relationships with marketing, business development, project teams, and third-party vendors.

Vendor Management & Merchandise

Seeks out new, innovative product and service solutions and effectively presents them to the team with cost and schedule metrics.

Holds vendors accountable to deliver on promises - meticulous tracking of invoices and contracts.

Budget Tracking

Presents cost and schedule information in a concise & visual way to facilitate decision making.

Presents multiple options and makes recommendations for best value.

Day-of Event Coordination

On-site vendor coordination - arrives early to serve as primary point of communication for all vendors. Employs effective process and procedure to ensure efficient set-up/take-down.

Prepared for all circumstances - has a plan B, equipped with emergency items that may be needed.

Communication

Strong communication that ensures all attendees/hosts know the plan and expectations.

Provides and solicits post-event feedback, captures lessons learned for historical use, and enhances events year-over-year.

Qualifications:

Exceptional organization and communication skills.

Bachelors degree in Event Management, Marketing, Communications, Public Relations, or related field.

3 or more years of previous experience in similar role managing events where duties entailed: budget tracking, RFP creation/contract reviews, relationship building with local vendors and venues.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.