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Procurement Specialist

2 months ago

Fort Lee, United States Company Full time

OVERVIEW:

The Procurement Specialist is tasked with optimizing procurement operations by analyzing current purchasing systems and devising efficient methods for day-to-day operations. This role involves sourcing goods and services, managing vendors, and executing strategic procurement initiatives across various spending categories. The ideal candidate will identify cost-effective opportunities, secure profitable supplier relationships aligned with corporate strategy, and ensure compliance with policies and procedures.

RESPONSIBILITIES:

  • Implement company policies and procedures for purchasing goods and services, focusing on:
  • Annual sourcing plan definition with quarterly reviews.
  • Development of sourcing strategies and pre-request for quotation based on departmental specifications.
  • Preparation of supplier bidder lists and tender management, including supplier offer evaluations.
  • Negotiation tactics to secure optimal terms and supplier selection.
  • Coordination with stakeholders for timely issuance of purchase requests/orders.
  • Monitor and report key metrics to enhance cost efficiency and operational effectiveness.
  • Collaborate with department heads to clarify requirements and develop annual sourcing plans and strategies.
  • Review purchase orders and contracts for compliance with company policies.
  • Evaluate and approve specifications for bid issuance and awards.
  • Maintain accurate records, including price histories and vendor relations issues.
  • Conduct annual vendor assessments and negotiations to ensure competitive pricing.
  • Coordinate RFI, RFQ, and RFP processes in collaboration with Legal and other departments.
  • Manage short- and long-term procurement planning and conduct market research.
  • Collaborate with departments to meet procurement needs efficiently and economically.
  • Conduct cost and scenario analysis, benchmarking, and vendor selection.
  • Execute supplier mapping and risk management activities in accordance with corporate procedures.
  • Establish vendor rating processes with defined KPIs for ongoing supplier performance monitoring.
  • Support analysis of invoice anomalies to resolve issues promptly.
  • Provide monthly reports to Corporate on project statuses, sourcing plans, and achieved savings.
  • Present at Sourcing Table Committee meetings as required for internal validation of sourcing activities.

QUALIFICATIONS:

  • Bachelor’s degree preferred.
  • 5+ years of procurement/purchasing experience, ideally across diverse categories of goods and services.
  • Proven track record in supplier management and negotiation.
  • Familiarity with sourcing strategies and vendor relations.
  • Strong negotiation, communication (verbal and written), and presentation skills.
  • Advanced proficiency in MS Excel and analytical capabilities.
  • Ability to manage multiple projects, prioritize tasks, and meet deadlines in a dynamic environment.
  • Experience working in cross-functional teams and adapting to change.