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Sr. Division Administrator, Transplant and Cellular Therapy

2 months ago

Doral, United States The University of Miami Full time

Department Specific Functions:

Develop short and long-term strategies necessary to improve organizational efficiency, staff development, and retention. Analyze operations to identify opportunities for improvement and need for new resources. Develop proposals for staffing changes, and collaborate with the SAO, Department Administrators, and central HR to implement solutions. Ensure Faculty and Staff comply with UM policy requirements and address violations with Administrators, Division Chiefs, and the Chair (ex. HIPAA, annual trainings, flu vaccines). Provide leadership and direct support for multiple staff and faculty related processes essential to the effective clinical, administrative, education, and research operations of the DOM, following regulatory and institutional guidelines. Staff:

Ensure prompt execution of a variety of staff requests and follow-up with Department Administrators to convey status. Manage department-wide performance issues - COE, PEPs, disciplinary actions, and work collaboratively with HR Partner. Responsible for working with clinical departments to develop job descriptions and prepare paperwork needed for opening staff positions. Initiate Recruitment of new and replacement staff positions. Serve as the primary recruiter for senior leadership positions. Evaluate appropriateness of requests for reclassifications and salary adjustments and support preparation of required documentation. Develop and provide training to new administrators and leaders on UM policies and procedures to ensure best HR practices. Develop and maintain DOM and Division-specific procedures to ensure consistency with Institutional Policies (ex. Time and Attendance). Review and approve BJFs for certain transactions with delegated authority by SAO (ex. Overload payments). Maintain DOM listservs. Serve as Workday expert to assist with Supervisory Organization Changes and resolve other issues that arise. Lead the annual staff merit process, in collaboration with SAO, Executive Director of Finance, and Administrators. Serve as the DOM expert in VISAs, interfacing with Fragomen and legal as needed. Prepare and support preparation of VISA documents for multiple divisions. Process, onboard, and manage all volunteers, students, and shadows. Faculty:

Review and edit all Faculty offer letters to ensure accuracy and compliance with DOM and UM policies. Collaborate with Physician Recruitment on high-profile recruits and PSGC submissions. Maintain central repository for Faculty offer letters, retentions, and MOUs. Provide oversight for maintenance of Faculty Recruitment Tracker and other DOM specific data. Coordinate with OFA on faculty non-reappointments, investigations, FTE reductions, FMLA. Manage the annual Faculty reappointment process. Manage Voluntary Appointments. Facilitate review and approval of requests for medical faculty certificates and board exemptions. Business Development:

Lead program development initiatives and work collaboratively with both internal and external customers. Responsible for developing and implementing strategies to enhance operations, clinical outcomes, patient experience, and program growth. Implement strategies for the Transplantation & Cellular Therapy (TCT) division on improving Chimeric Antigen Receptor (CAR) T-cell therapies and outcomes. CORE JOB FUNCTIONS

Provides leadership in developing business strategies and tactics to support the goals of the division and overall, Health System's strategic plans for market growth and development. Heads performance management processes and outcomes for employees and physicians. Guides managers in developing skills in and implementation of performance management practices. Supports professional development of the workforce. Performs needs assessments to determine continuing education needs of staff. Monitors staff and physician satisfaction.

Department Specific Qualifications

Education: Bachelor's degree in relevant field. Experience: Minimum 5 years of relevant experience.

Knowledge, Skills, and Attitudes:

Ability to direct, manage, implement, and evaluate department operations. Ability to establish department goals and objectives that support the strategic plan. Ability to lead, motivate, develop, and train others. Ability to maintain effective interpersonal relationships. Ability to exercise sound judgment in making critical decisions. Commitment to the University's core values.

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