Office Manager

2 months ago

Louisville, United States Sierra Interactive Full time

The Office Manager is an in-office role that will provide business administrative duties to ensure office processes run smoothly, assisting with aspects of documentation, training, daily activities, employee-related functions, and administrative tasks. You will switch tasks daily, keeping up with different recurring and/or one-off project priorities as they come up.

Requirements

You will be ready to tackle the following example of tasks and responsibilities:

  • Office Resource & Operations:
    • Create and maintain a system for tracking in-office inventory, including swag, marketing materials, and home office equipment stored at Sierra HQ.
    • Oversee day-to-day office activities; plan and manage office space.
    • Coordinate annual company swag orders.
  • Administrative Support/Event Coordination:
    • Assist with, and own, various tasks associated with event coordination, including booking employee hotel reservations, booking employee flights, coordinating AV needs, coordinating hosted event food needs, and communicating all travel logistics to company stakeholders.
    • Assist with other ad-hoc tasks as needed.
  • Facilities Management:
    • Coordinate incoming and outgoing shipments for all departments as needed.
    • Manage all physical aspects of Sierra HQ, including getting and distributing the mail as necessary, storing and maintaining all office equipment, storing and maintaining all home office equipment stored in the office, and cleaning the space.
  • HR Administration:
    • Coordinate aspects of employee onboarding and offboarding. Handle external communication, home office equipment orders, home office equipment shipments, and execute account setup for company-wide programs.
  • Finance Administration:
    • Assist with the Finance Department's processes, including vendor management and communication, as well as ad-hoc billing tasks.
Experience:
  • Education - Completed a bachelor's degree or
  • Experience - Minimum 3 years of experience as an office manager, executive assistant, HR administrator, and/or accounting or finance administrator.
Skills:
  • Excellent communication skills (verbal and written) - ability to communicate clearly and effectively with proper grammar.
  • Ability to multitask and prioritize effectively and efficiently.
  • Able to work independently.
  • Strong organizational skills.
  • Can work well in a fast-paced environment with constantly-changing priorities.
Technical Skills:
  • Experience with Google Workspace and Microsoft Office Suite.
  • Experience with accounting software, such as Quickbooks or Sage Intacct.
  • Previous experience with HubSpot is a plus.
  • Ability to quickly learn new software and switch between various programs seamlessly.
Benefits
  • Excellent medical, dental, and vision coverage. Full cost covered for employee, and option to add spouse/partner and dependents.
  • 401k retirement plan (up to 4% matching).
  • 15 days PTO, 10 paid holidays.
  • 12 weeks of paid parental leave.


Something else that's important to you? Talk to us. We're flexible and committed to providing a healthy work environment where great people can thrive.

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