Forrest Solutions | Office Manager

22 hours ago

louisville, United States Forrest Solutions Full time

Overview:


The Office Administrator/Manager plays a pivotal role in ensuring smooth and efficient office operations. This position requires a self-starter with exceptional organizational skills, a high level of professionalism, and the ability to work independently. The role supports the Louisville office by managing administrative functions, overseeing vendor relationships, maintaining records, and facilitating effective communication with internal and external stakeholders.


Essential Responsibilities:


Below are the primary functions and responsibilities, with flexibility to address evolving business needs:


  • Stock and maintain office and pantry supplies, ensuring cleanliness and presentation standards.
  • Manage employee and visitor seating arrangements, badge access, and minor technology issues.
  • Coordinate daily lunch orders and catering requests, ensuring timely and accurate deliveries.
  • Oversee shipping, receiving, and courier services while managing relationships with delivery vendors.
  • Ensure a positive experience for employees and visitors by maintaining a professional and welcoming office environment.
  • Serve as the central point of contact for all internal and external communications.
  • Facilitate landowner management tasks, including preparing and mailing checks and letters, tracking responses, and following up with unresponsive recipients in a professional and hospitable manner.
  • Track invoices, coordinate payment follow-ups, and manage vendor and client relationships.
  • Schedule and manage appointments, meetings, and visitor interactions.
  • Provide daily support for employees, guests, and vendors, ensuring seamless office operations.
  • Address employee and client inquiries with a high level of customer service and professionalism.
  • Regularly inspect the office and public areas, addressing maintenance or cleaning needs promptly.
  • Maintain accurate records, including file creation, data entry, and vendor tracking.
  • Record and monitor financial transactions such as check issuance and ledger updates.
  • Ensure compliance with documentation protocols and coordinate file distribution and storage.
  • Liaise with maintenance and engineering teams to resolve operational issues quickly.
  • Identify and implement process improvements, maintaining the Site Operations Manual/Playbook with precision.
  • Oversee office cleaning schedules and escalate any facilities issues when needed.


Qualifications


  • Minimum of three years of experience in office administration or a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling and data management software.
  • Exceptional organizational, communication, and interpersonal skills.
  • Proven ability to multitask, prioritize, and work independently with limited supervision.
  • Familiarity with records management and basic financial tracking is preferred.
  • A customer-focused approach and a professional demeanor.


Work Environment


This role requires physical presence in the office, with occasional lifting of office supplies or small equipment up to 25 pounds.

This description reflects the company’s expectations and may be adjusted to align with organizational needs and employee development.



Forrest Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

  • Office Manager

    1 day ago

    Louisville, United States Forrest Solutions Full time

    Overview:The Office Administrator/Manager plays a pivotal role in ensuring smooth and efficient office operations. This position requires a self-starter with exceptional organizational skills, a high level of professionalism, and the ability to work independently. The role supports the Louisville office by managing administrative functions, overseeing vendor...

  • ERP Solutions Consultant

    16 hours ago

    Louisville, Kentucky, United States Oasis Solutions Full time

    About Oasis SolutionsOasis Solutions is a trusted partner providing business management software solutions to small and mid-sized businesses across the United States. With multiple office locations, we serve clients nationwide.Oasis delivers cutting-edge software solutions for accounting and business management (ERP), human resources, payroll, and time &...

  • Water Treatment Solutions Manager

    16 hours ago

    Louisville, Kentucky, United States Veolia Water Technologies & Solutions Full time

    About Veolia Water Technologies & SolutionsWe are a leading provider of water treatment solutions, dedicated to helping cities and industries manage their resources effectively. With over 10,000 technologies at our disposal, we offer a wide range of solutions to promote a cleaner and more sustainable world.Job DescriptionWe are seeking an experienced Account...

  • Physical Security Solutions Specialist

    2 weeks ago

    Louisville, Kentucky, United States Howard Technology Solutions Full time

    About the RoleWe are seeking a highly skilled Physical Security Solutions Specialist to join our team at Howard Technology Solutions. This exciting opportunity will involve working with clients to design, build, and maintain physical security systems that meet their unique needs.The ideal candidate will have extensive knowledge of IP security cameras, access...

  • Solution Architect

    3 weeks ago

    Louisville, United States Motorola Solutions Full time

    Company Overview At Motorola Solutions, we're guided by a shared purpose - helping people be their best in the moments that matter - and we live up to our purpose every day by solving for safer. Because people can only be their best when they not only feel safe, but are safe. We're solving for safer by building the best possible technologies across every...

  • Conveyor Solutions Specialist

    1 day ago

    Louisville, Kentucky, United States Process Solutions & Services Full time

    The Process Solutions & Services team in Louisville, KY is seeking a detail-oriented Mechanical Engineer to fill a critical role in our organization. This role comes with an estimated annual salary of $100,000 - $160,000.Company OverviewAs a leading provider of conveyor systems and material handling solutions, Rapid Industries has been serving the Automotive...

  • Treasury Management Solutions Specialist

    1 day ago

    Louisville, Kentucky, United States Stock Yards Bank and Trust Full time

    Job Overview:We are seeking a skilled Treasury Management Business Development Officer to join our team at Stock Yards Bank and Trust. In this role, you will be responsible for identifying and creating treasury management solutions for companies, associations, organizations, and municipalities that result in depository...

  • Charah Solutions, Inc. | Paralegal

    7 hours ago

    louisville, United States Charah Solutions, Inc. Full time

    Do you thrive in a company in which you roll up your sleeves and get it done? Do you want to work for a company that is people-centric, execution driven, accountability focused and marked by world-class safety, a high level of energy and unquestionable integrity? If so, come join us. Charah Solutions is the leading provider of environmental services and...

  • Customer Service Ambassador for FedEx Office

    2 weeks ago

    Louisville, Kentucky, United States FedEx Office and Print Services Full time

    Job OverviewAt FedEx Office, we're seeking a highly skilled and customer-focused individual to join our team as a Retail Customer Service Associate. This role is perfect for someone who thrives in a fast-paced environment and is passionate about delivering exceptional customer experiences.About the RoleWe offer a competitive salary of $42,500 - $52,000 per...

  • Office Manager

    1 month ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture!!This Jobot Job is hosted by: Evan FlynnAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $20 - $26 per hourA bit about us:Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their financial...

  • Office Manager

    2 months ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture This Jobot Job is hosted by: Evan Flynn Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $20 - $26 per hour A bit about us: Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their...

  • Office Manager

    2 months ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture This Jobot Job is hosted by: Evan Flynn Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $20 - $26 per hour A bit about us: Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their...

  • Office Manager

    2 months ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture!!This Jobot Job is hosted by: Evan FlynnAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $20 - $26 per hourA bit about us:Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their financial...

  • Office Manager

    1 month ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture!!This Jobot Job is hosted by: Evan FlynnAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $20 - $26 per hourA bit about us:Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their financial...

  • Office Manager

    2 months ago

    Louisville, United States Jobot Full time

    Job DescriptionJob DescriptionOffice Manager/$$$/Thriving work culture!!This Jobot Job is hosted by: Evan FlynnAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $20 - $26 per hourA bit about us:Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small...

  • Office Manager

    4 days ago

    Louisville, United States Jobot Full time

    Office Manager/$$$/Thriving work culture!!This Jobot Job is hosted by: Evan FlynnAre you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.Salary: $20 - $26 per hourA bit about us:Our client is a CPA firm is committed to providing exceptional bookkeeping and tax services that empower small businesses to achieve their financial...

  • Office Manager

    4 weeks ago

    Louisville, United States Stock Yards Bank & Trust Full time

    As a Branch Manager aka Office Manager, you are responsible for managing your team to achieve assigned goals though exceptional service and needs based selling. Oversee office operations while supervising and developing staff. Management experience and local community involvement are important for business development and growth while teambuilding and...

  • Office Manager

    4 weeks ago

    Louisville, United States Stock Yards Bank & Trust Full time

    As a Branch Manager aka Office Manager, you are responsible for managing your team to achieve assigned goals though exceptional service and needs based selling. Oversee office operations while supervising and developing staff. Management experience and local community involvement are important for business development and growth while teambuilding and...

  • Office Manager

    2 months ago

    Louisville, United States Sierra Interactive Full time

    The Office Manager is an in-office role that will provide business administrative duties to ensure office processes run smoothly, assisting with aspects of documentation, training, daily activities, employee-related functions, and administrative tasks. You will switch tasks daily, keeping up with different recurring and/or one-off project priorities as they...

  • Solutions Engineer, SMB Wireless

    1 month ago

    Louisville, United States Disability Solutions Full time

    At T-Mobile, we invest in YOU! Our Total Rewards Package ensures that employees get the same big love we give our customers. All team members receive a competitive base salary and compensation package - this is Total Rewards. Employees enjoy multiple wealth-building opportunities through our annual stock grant, employee stock purchase plan, 401(k), and...