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Administrative Assistant

2 months ago

Jersey City, United States Amdocs Full time
Job ID: 191208
Required Travel :No Travel
Managerial - No
Location: USA- Jersey City New Jersey (Amdocs Site

Who are we?

Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers' innovative potential, empowering them to provide next-generation communication and media experiences for both the individual end user and enterprise customers. Our approximately 30,000 employees around the globe are here to accelerate service providers' migration to the cloud, enable them to differentiate in the 5G era, and digitalize and automate their operations. Listed on the NASDAQ Global Select Market, Amdocs had revenue of $4.89 billion in fiscal 2023.

In one sentence

Provide administrative and logistics to support management and employees, thereby enabling internal customers to focus on their core responsibilities

What will your job look like?

This is an onsite office position - 5 days per week at our Jersey City, NJ, office. Hours are 8 am - 5 pm Mon - Fri

  • Support key leaders (both internal and external clients, VP and C-level) vital to the growth and sustainability of Amdocs that includes managing calendars (Outlook), site meeting, interviews, and customer visits.
  • Maintaining strong back-office support for management that includes arranging travel (and possible managing/tracking expenses and managing organization chart updates)
  • Coordinate and plan material for staff meetings, including preparation of minutes.
  • Arrange offsite meetings, conventions, conferences and seminars.
  • Strong hands-on Microsoft Outlook experience
  • Assisting with internal projects (includes town hall meetings), coordinate and execute employee site events, company volunteer activities, etc.
  • You will help welcome new employees, play a role with desk-side support as needed, handle office equipment needs and Outlook distribution lists.
All you need is...
  • Bachelor's Degree strongly preferred; experience is essential
  • A minimum of 5 years practical business/administrative experience or equivalent.
  • Proficiency in written and spoken business English and Microsoft Office (specifically Outlook and Excel)
  • A high degree of pro-activeness, positive/high-energy, self-sufficiency, self-starter, professionalism and strong work ethic coupled with a sense of responsibility and integrity
  • Phenomenal meeting planning, project management, and organizational skills with high attention to detail
  • Excellent judgment and discretion required in handling highly sensitive, privileged, confidential and/or non-public information in an appropriate manner
  • Proven ability to make decisions and recommendations for situations not falling clearly within established rules or guidelines as necessary as well as out-of-the-box thinking
Why you will love this job:
  • Ability to enable our leaders to showcase their best ability to their roles.
  • You will use your experience and insights to help shape the Amdocs' experience of customers, new hires, and internal employees.
  • By dealing with the small and big details, you will be the backbone of our everyday success
  • We provide stellar benefits that range from health insurance to paid time off, sick leave, and parental leave.

Amdocs is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to fostering a diverse and inclusive workforce

Amdocs is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to fostering a diverse and inclusive workforce