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Administrative Assistant

2 months ago

South Portland, United States Modivcare, Inc. Full time

Are you passionate about making a difference in people's lives? Do you enjoy working in a service-oriented industry? If so, this opportunity may be the right fit for you

This position is responsible for performing a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

  • Provides administrative support to organization/department. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare. correspondence, reports, presentations, agendas, minutes, etc.
  • Receives, screens and directs incoming calls, visitors, mail and email.
  • Supports gathering and/or maintaining files, records, calendars, and diaries.
  • May assist in arranging business travel, coordinate meeting arrangements, and/or track expenses.
  • Supports the communication between executives, managers, staff, customers, and visitors.
  • Assists in research of complex information in preparation for meetings and special projects.
  • May assist in drafting responses to correspondence, collect and compile information for special projects, or compile reports as required.
  • Supports the distribution and inventory of office supplies as needed.
  • Participate in other projects or duties as assigned.
SUPERVISORY RESPONSIBILITIES
  • N/A
KNOWLEDGE, SKILLS AND ABILITIES
  • Possess organizational skills to manage multiple tasks, prioritize work effectively, and meet deadlines.
  • Demonstrated ability to plan and coordinate schedules, meetings, appointments, and travel arrangements efficiently.
  • Effective verbal and written communication skills to communicate across all levels of the organization.
  • Demonstrated ability to use discretion and maintain confidentiality.
  • Strong attention to detail.
  • Familiarity with Microsoft Office Suite products including Outlook, Excel, Word, and PowerPoint.
  • Demonstrated ability to complete complex assignments requiring significant judgment, initiative, and problem solving skills.
  • Must be flexible and adaptable to handle changing priorities, deadlines, and unexpected situations.
EDUCATION AND TRAINING
  • High School Diploma required.
  • Zero (0) plus years of experience.
  • Or equivalent combination of education and/or experience.
Pay: $17.00-$19.21 an hour

Modivcare's positions are posted and open for applications for a minimum of 5 days. Positions may be posted for a maximum of 45 days dependent on the type of role, the number of roles, and the number of applications received. We encourage our prospective candidates to submit their application(s) expediently so as not to miss out on our opportunities. We frequently post new opportunities and encourage prospective candidates to check back often for new postings.

We value our team members and realize the importance of benefits for you and your family.

Modivcare offers a comprehensive benefits package to include the following:
  • Medical, Dental, and Vision insurance
  • Employer Paid Basic Life Insurance and AD&D
  • Voluntary Life Insurance (Employee/Spouse/Child)
  • Health Care and Dependent Care Flexible Spending Accounts
  • Pre-Tax and Post Tax Commuter and Parking Benefits
  • 401(k) Retirement Savings Plan with Company Match
  • Paid Time Off
  • Paid Parental Leave
  • Short-Term and Long-Term Disability
  • Tuition Reimbursement
  • Employee Discounts (retail, hotel, food, restaurants, car rental and much more)
Modivcare is an Equal Opportunity Employer.
  • EEO is The Law - click here for more information
  • Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
  • We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, handicap or disability, or status as a Vietnam-era or special disabled veteran in accordance with federal law. If you need assistance, please reach out to us at hr.recruiting@modivcare.com