Administrative Assistant

2 weeks ago


Portland, United States Collabera Full time

Detailed Job Description:

Job Title: Administrative Assistant

Location: Portland, OR 97266 - Onsite Role

Duration: 06 Months (Extension based on performance)

Pay Rate: $ 24 - $25/hr

Shift Hours: 7 am to 4 pm PST



Description:

As an Administrative Assistant, you will provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management. Additional responsibilities include but are not limited to.
Determine the best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support.
Arrange meetings for and provide calendar management for the team; May be required by other team members to arrange for group meetings.
Organize programs, events, or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers, and controlling the event budget.
Type and design general correspondence and presentation needs.
Retrieve, coordinate, and distribute incoming mail for named directors/managers.
Answer calls and route to the appropriate individuals and respond independently when possible.
Manage and coordinate promotion program.
Support forecasting processes for the account.
Manage telephone coverage for key members as needed.
Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date.
Manage inventory of supplies and order supplies as needed.
Assist on special projects and/or teams and assignments.
Work with other administrative staff outside of the department to accomplish organizational goals

Requirement:
Extensive time management, coordination, and communication skills, given the account responsibilities of the team.
High level of interpersonal skills, working with executives, handling confidential situations, strong attention to detail and accuracy, maintaining continual composure, tact, and diplomacy, and demonstrating excellence in customer service orientation and listening skills.
Basic competencies in shipment order execution, a plus.
Advanced MS software skills including Word, Excel, and PowerPoint.
Energetic, self-starter

Top Requirements:
Must have a basic understanding of accounting and a strong understanding of MS Suite products, especially Excel
Must have great written and verbal communication skills
Ability to use critical thinking to problem solve, when performing research



  • Portland, Oregon, United States Bigfoot Staffing Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BigFoot Staffing. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office by managing payroll processing, assisting with HR functions, and providing general administrative...


  • Portland, Oregon, United States Kelly Full time

    Administrative Assistant OpportunityKelly Professional & Industrial is seeking a skilled Administrative Assistant to join our team in Portland, OR. As an Administrative Assistant, you will play a vital role in supporting our operations and contributing to the success of our organization.Key Responsibilities:Provide administrative support to our team,...


  • Portland, Oregon, United States Kelly Full time

    About the RoleKelly is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Portland, OR. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including answering phones, responding...


  • Portland, Oregon, United States Cal-Am Properties Inc Full time

    Job OverviewCal-Am Properties, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our managers, employees, and residents, ensuring the smooth operation of our community office.Key Responsibilities:Provide administrative support to...


  • Portland, Maine, United States State of Maine, Bureau of Human Resources Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the State of Maine, Bureau of Human Resources. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and providing excellent customer service to our clients.Key...


  • Portland, United States Bigfoot Staffing Full time

    BigFoot Staffing is excited to offer a Temp-to-Hire Administrative Assistant position - Once you apply, we will reach out to you to schedule a time to talk more about this opportunity. Salary Range: $20 - $25/hr Location: Portland, OR Company: ConfidentialPosition Overview: The Administrative Assistant will play a vital role in ensuring the smooth operation...


  • Portland, United States Gazelle Capital Full time

    Job Title: Administrative AssistantHours: Part-time or Full-time available, Monday - FridayLocation: Remote, with monthly in-person team huddles (flexible)Benefits: N/ACompany Overview:At Gazelle Capital, we take a hands-on approach to venture capital. We not only invest in startups but also actively support our portfolio companies in everything from...


  • Portland, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half is seeking an Administrative Assistant to support a respected organization in Portland. This role is ideal for a skilled administrative professional who excels in multitasking, communication, and organization. Responsibilities:Provide comprehensive administrative support, including drafting, proofreading, and editing...


  • Portland, United States IFG - International Financial Group Full time

    1. General Job Title: Administrative Assistant Type: Contract Level: MidLevel Location: Hillsboro OR Workplace: Onsite 100% Duration: 18 months (with potential for extension)2. About the job Are you passionate about providing administrative support to a dynamic team Can you handle multiple tasks and prioritize effectively in a fastpaced environment Do you...


  • Portland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Tigard, Oregon. This role is central to the smooth operation of our client's team, with a focus on providing high-quality customer service and ensuring efficient data management. The Administrative Assistant will be responsible...


  • Portland, Oregon, United States State of Maine, Bureau of Human Resources Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Department of Health and Human Services (DHHS) in Portland, Maine. As an Administrative Assistant, you will provide critical support to our Child Protective Services District 2 office, ensuring the smooth operation of our administrative...


  • Portland, United States KMA Human Resources Consulting Full time

    Administrative AssistantPDI – Player Design Inc Portland, ME We are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Portland, Maine office.Requirements of the Administrative Assistant: High school diploma3 years working in an administrative assistant roleProficiency with MS Office Suite and standard...


  • Portland, United States KMA Human Resources Consulting Full time

    Administrative AssistantPDI – Player Design Inc Portland, ME We are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Portland, Maine office.Requirements of the Administrative Assistant: High school diploma3 years working in an administrative assistant roleProficiency with MS Office Suite and standard...


  • Portland, Oregon, United States International Loving Touch Foundation, Inc. Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the International Loving Touch Foundation, Inc. This is a unique opportunity to work in a professional educational development training program with a 30+ year history.The successful candidate will be responsible for providing administrative...


  • Portland, Maine, United States Chena Power, LLC. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Chena Power, LLC. As a key member of our office staff, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our team,...


  • Portland, United States CV Resources Full time

    CV Resources is actively seeking a skilled Administrative Assistant with exceptional Excel and Customer Service skills for a growing benefits administration firm in Portland! If you're looking for a stable career with a company offering exceptional benefits (including a pension and 100% paid M/D/V premiums) and longevity, please apply online now! ...


  • Portland, United States eTeam Full time

    Job title:- Administrative AssistantLocation :- Portland, OR 97266 (Onsite)Duration:- 06 MonthsShift Hours: 7am to 4pmPay rate: $25/hr without any benefitsJob Description:Top RequirementsMust have basic understanding of accounting and strong understanding of Microsoft Suite products, especially ExcelMust have great written and verbal communication...


  • portland, United States eTeam Full time

    Job title:- Administrative AssistantLocation :- Portland, OR 97266 (Onsite)Duration:- 06 MonthsShift Hours: 7am to 4pmPay rate: $25/hr without any benefitsJob Description:Top RequirementsMust have basic understanding of accounting and strong understanding of Microsoft Suite products, especially ExcelMust have great written and verbal communication...


  • Portland, Oregon, United States WFS Full time

    Job SummaryThe Administrative Assistant is responsible for providing administrative support to the team at WFS. This role involves performing a variety of tasks to ensure the smooth operation of the office, including scheduling meetings, preparing reports, and maintaining records.ResponsibilitiesThe successful candidate will be responsible for:Scheduling...


  • Portland, Oregon, United States Les Schwab Tire Center Full time

    Les Schwab Tire Center **About the Role:** As an Administrative Support at Les Schwab Tire Center, you will be responsible for providing exceptional customer service and support to our customers. **Key Responsibilities:** * Greet customers and discuss their needs and concerns * Provide product and service quotes and refer customers to other qualified...