Executive Assistant

2 weeks ago

Carol Stream, United States World Relief Full time
ORGANIZATION SUMMARY:

World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world's greatest problems - disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.

In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.

POSITION SUMMARY:

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered 'yes', to any of the above, World Relief, and millions of people around the world need you.

World Relief seeks an Executive Assistant for WR Chicagoland to work alongside the Executive Director to support strategy, communication and overall logistical needs. This includes managing the calendar, liaising between teams, preparing organizational updates, and planning staff meetings and other events. The Executive Assistant also assists the leadership team with project management and some scheduling needs.

Role & Responsibilities
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Serve as a bridge of communication between Executive Director, leadership team, management team, and internal advisory team
    • Provide strategic planning, project management and logistical support to Executive Director
    • Complete a broad array of administrative tasks for the Executive Director including calendar management, expense reports and tracking, and space scheduling
    • Assist with scheduling multi-participant meetings for members of the leadership team
    • Work with Executive Director to develop strategy and facilitate flow of communication among leadership & management teams, including the proactive upkeep of Teams resources pages. This will include:
    • Gathering information and writing regular updates
    • Drafting communication with and on behalf of Executive Director
    • Ensuring feedback mechanisms and follow-up processes are visible to all leaders
    • Provide support for leadership, management and staff meetings including coordinating agendas, taking notes, distributing action items & supporting follow-up. When necessary, book space and arrange logistics including tech needs and food
    • Project manage the implementation of quarterly Objectives and Key Results (OKRs)
    • Prepare slides and presentations for staff meeting, management meetings, and external presentations
    • Draft updates for all Chicagoland staff through the internal newsletter and Teams site, and assist with strategy & content development for the Executive Director LinkedIn account
    • Conduct research and gather information on upcoming matters of discussion, including matters of a sensitive or confidential nature
    • Perform other administrative tasks as assigned
Knowledge, Skills, & Abilities
    • Strong strategic communication skills, both written and spoken. This includes proficiency in spelling, grammar and punctuation, and an ability to take a large quantity of information and summarize it succinctly
    • Strong organizational skills, detail orientation and time management skills that allow for prioritization of multiple tasks
    • Ability to coordinate logistics for multiple people and projects
    • Ability to anticipate needs and act on this
    • Good strategic thinking skills and problem solving orientation; ability to actively seek opportunities and propose solutions
    • Comfort taking initiative within established organizational parameters
    • Proven ability to handle information confidentially and with discretion
    • Good presentation-building and tech skills and a willingness to learn new platforms and tools
    • Previous experience supporting business or non-profit executives strongly preferred
Requirements
    • Mature and personal Christian faith
    • Committed to the mission, vision, and values of World Relief
    • Desire to serve and empower the Church to impact vulnerable communities
    • Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
    • Bachelors degree
    • Proficient in Microsoft Office (Outlook, Powerpoint, Excel, Word) and Microsoft Teams
    • 2-5 years of previous administrative experience
    • Strong written and spoken communication skills; strategic thinking skills and problem solving orientation; strong initiative and ability to anticipate needs
    >


World Relief offers a competitive benefits package (25 hours + per week):

- Medical, Dental, Vision

- Offer 16 company Paid Holidays + 4 additional Personal days per year

- Paid Sick and Vacation Time

- Paid Parental Leave (12 weeks for qualified employees)

- FSAs: Medical & Dependent Care, & Commuter Funding

- Supplemental Life Insurance (employee, spouse, and children)

- Critical Illness, Hospital Indemnity, and Accident insurance policies

- Legal Shield Insurance

World Relief pays 100% for eligible employees:

- Group Term Life (employee, spouse, and children)

- Long Term & Short-term Disability

- Accidental Death and Dismemberment (AD&D)

- Long Distance Travel Insurance

- Employee Assistance Program (EAP)

World Relief - Retirement:

- 401K & Roth

- WR matches up to 4%, then an additional quarter percent up to 10%

- Eligibility: Full Time (40 hours per week) is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year.

World Relief Discounts (Immediately Eligible):

- Verizon

- Pet Insurance through Nationwide

- Home and Auto insurance through Liberty Mutual

- Working Advantage Discount Program

- Active & Fit Gym Membership

World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

•While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations

•The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.

•Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.

•The employee frequently is required to sit, reach with hands and arms, talk and hear.

WORK ENVIRONMENT:

•General office setting. World Relief also offers hybrid and remote schedules for limited positions.

•Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in virtual meetings may be required.

•Year-end archiving activities involve repeated lifting and bending.

•Physical, emotional and intellectual demands

•Equipment used: Employee computer (desktop or laptop), printer, and copier.

•All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

We are proud to be an EEO/AA employer M/F/D/V.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Legal Background in the United States

World Relief is both an equal opportunity employer and a faith-based religious organization.World Relief strictly prohibits and does not tolerate unlawful discrimination against employees on the basis of person's race, color, sex, national origin, age, disability, genetic information, or any other characteristic protected under applicable federal, state, or local law, which does not conflict with the protections afforded World Relief as a faith-based employer.

In addition, physical or mental limitations will not be a factor in the application of World Relief's employment policies or employee practices, except for those situations in which occupational requirement make consideration of such factors necessary.

Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief's Statement of Faith.

  • Regional Sales Executive

    2 weeks ago

    Carol Stream, Illinois, United States Standex Engraving Full time

    Job OverviewPosition: Regional Sales ExecutiveFLSA: ExemptSupervisor: Director of OperationsLocation: Hybrid / Carol Stream, ILKey ResponsibilitiesThe Business Development Manager serves as a technical sales representative based in the Carol Stream, IL area. This role involves engaging with designated markets and clients to advocate for a range of plant...

  • Assistant Manager

    3 months ago

    Carol Stream, United States Dunkin' - Franchisee Of Dunkin Donuts Full time

    In 1950, Bill Rosenberg opened the first Dunkin' Donuts shop in Quincy, Massachusetts. Dunkin' Donuts licensed the first of many franchises in 1955. It is now the world's leading baked goods and coffee chain, serving more than 3 million customers per day. Dunkin' Donuts sells 52 varieties of donuts and more than a dozen coffee beverages as well as an array...

  • Assistant Machine Operator

    2 months ago

    Carol Stream, United States Graphic Packaging International, Inc. Remote Work Freelance Full time

    *$2,000 SIGN ON BONUS *Assistant Machine Operator Wage:Starting at $20.99 base to $22.66/hour shift differential and progressive pay increases.*GPI promotes within with an earning potential up to $33.87/hour in other departments.Assistant Machine Operator Schedule Requirements:-Schedules are up to 8 or 12-hour shifts on alternate days with rotating weekends...

  • Assistant Restaurant Manager

    4 days ago

    Carol Stream, Illinois, United States ROSATIS PIZZA Full time

    Job Summary:To succeed as an Assistant Manager at Rosati's Pizza, you must be self-motivated, friendly, and responsible with strong leadership qualities as well as a sense of humility and a willingness to roll up your sleeves to assist your staff whenever needed.Key Responsibilities:Coordinate Daily Restaurant Operations: Ensure efficient front and back of...

  • Executive Restaurant Manager

    2 days ago

    Carol Stream, Illinois, United States McDonald's Full time

    About the RoleThis is an exciting opportunity to join the McDonald's team as a General Manager, responsible for leading a high-performing restaurant team to deliver exceptional customer service and drive sales growth.Key ResponsibilitiesDrive sales and guest counts, while monitoring service times to ensure a quick and efficient service experience.Deliver...

  • Assistant Executive Director

    2 weeks ago

    Valley Stream, United States The Goodkind Group Full time $125,000 - $135,000

    Job DescriptionJob DescriptionAssistant Executive DirectorJob DescriptionReporting to the Executive Director, the Assistant Executive Director will assist in building a strong team, fostering a dynamic philanthropic culture and strengthening programs and impact in the community. The Assistant Executive Director will embody and help lead the  Foundation in...

  • Food Service Assistant Manager

    7 days ago

    Carol Stream, Illinois, United States Dunkin' - Franchisee Of Dunkin Donuts Full time

    Become a vital part of our team at Dunkin' - Franchisee Of Dunkin DonutsWe are seeking an Operations Supervisor to manage the daily functions of our bustling eatery, ensuring outstanding customer satisfaction and financial performance. The perfect candidate will possess prior experience in the food service sector along with robust leadership capabilities.Key...

  • Sales Account Executive

    7 days ago

    Carol Stream, Illinois, United States Resolute Industrial, LLC Full time

    Job OverviewPosition Title: Inside Sales Representative – HVACCompany Overview:Resolute Industrial, LLC specializes in providing temporary climate control solutions, including cooling, heating, dehumidification, and power systems. Our extensive range of rental equipment, such as portable air conditioners, chillers, heaters, and generators, caters to...

  • Senior Administrative Coordinator

    2 weeks ago

    Carol Stream, Illinois, United States Hoffer Plastics Full time

    How you will contribute:As a Senior Administrative Coordinator at Hoffer Plastics, you will play a pivotal role in our organization, acting as a vital support system for our executive leadership. Your ability to foresee the needs of the executives will enable them to concentrate on their strategic goals by addressing operational and administrative challenges...

  • Executive Director

    2 weeks ago

    Valley Stream, United States The Goodkind Group Full time $125,000 - $135,000

    Job DescriptionJob DescriptionThis is not a Executive Assistant  role:  Assistant Executive DirectorJob DescriptionReporting to the Executive Director, the Assistant Executive Director will assist in building a strong team, fostering a dynamic philanthropic culture and strengthening programs and impact in the community. The Assistant Executive Director...

  • R&D Process Technician

    1 week ago

    Carol Stream, Illinois, United States Rogers Corporation Full time

    About the Role:This position is responsible for executing research and development trials in the pilot line and production lines at Rogers Corporation. The individual will be responsible for the operation of pilot plant equipment such as mixers, ovens, and web handling equipment, and will assist R&D engineers and development engineers in executing trials....

  • Credit Analyst

    3 weeks ago

    Carol Stream, United States SNI Financial Full time

    We are seeking an experienced and ambitious Credit Analyst to join our credit team. The Credit Analyst conducts in-depth financial analysis to determine which credit structures best meet our client's needs. This position reports onsite at our north Dallas headquarters. What You'll Do: Assist lending staff in the analysis, servicing and reporting of the...

  • Credit Analyst

    3 weeks ago

    Carol Stream, United States SNI Financial Full time

    We are seeking an experienced and ambitious Credit Analyst to join our credit team. The Credit Analyst conducts in-depth financial analysis to determine which credit structures best meet our client's needs. This position reports onsite at our north Dallas headquarters. What You'll Do: Assist lending staff in the analysis, servicing and reporting of the...

  • Theatre Operations Manager

    4 days ago

    Carol Stream, Illinois, United States Marcus Theatres Full time

    Job SummaryWe are seeking a highly motivated and experienced Theatre Operations Manager to join our team at Marcus Theatres. As an Assistant Manager, you will play a key role in ensuring the smooth operation of our cinema, providing exceptional guest service, and driving business results.Key ResponsibilitiesGuest Service: Create a welcoming environment for...

  • Strategic Sourcing Expert

    4 days ago

    Carol Stream, Illinois, United States DSJ Global Full time

    Job OverviewDSJ Global is seeking a highly skilled Strategic Sourcing Expert to join our team in the Chicago area. As a leading manufacturer in the Food/Consumer industry, we are looking for a professional with expertise in analyzing strategic purchasing, sourcing, and inventory management.Key Responsibilities:Analyze seasonal variations, market trends, and...

  • Financial Credit Analyst

    2 weeks ago

    Carol Stream, Illinois, United States SNI Financial Full time

    We are looking for a skilled and driven Financial Credit Analyst to enhance our credit division. The Financial Credit Analyst performs comprehensive financial evaluations to ascertain the most suitable credit arrangements for our clients' requirements.Key Responsibilities:Support lending personnel in the evaluation, management, and reporting of the...

  • Financial Credit Analyst

    7 days ago

    Carol Stream, Illinois, United States SNI Financial Full time

    We are looking for a skilled and driven Financial Credit Analyst to enhance our credit department. The Financial Credit Analyst performs comprehensive financial evaluations to ascertain the most suitable credit arrangements for our clients.Key Responsibilities:Support lending personnel in the evaluation, management, and reporting of the organization's...

  • Financial Credit Analyst

    2 weeks ago

    Carol Stream, Illinois, United States SNI Financial Full time

    We are looking for a skilled and driven Financial Credit Analyst to enhance our credit department. The Financial Credit Analyst performs comprehensive financial evaluations to ascertain the most suitable credit arrangements for our clients.Key Responsibilities:Support lending personnel in the evaluation, management, and reporting of the organization's...

  • Process Improvement Engineer

    2 weeks ago

    Carol Stream, Illinois, United States Marmon Foodservice Technologies, Inc. Full time

    About The RoleWhile you may not recognize our name, chances are you've savored meals and beverages supported by our renowned brand portfolio. For many years, we have designed and produced foodservice equipment for some of the most prominent consumer brands worldwide.Our mission is to innovate with a clear objective: to enhance the dining and drinking...

  • Sales Associate

    14 hours ago

    Carol Stream, Illinois, United States Emerald Enterprises Full time

    Job Overview:We are Emerald Enterprises, a dynamic start-up company specializing in the sales and construction of photovoltaic systems. As a Sales Assistant, you will play a crucial role in introducing our company to the market through extensive advertising campaigns, including distributing flyers and promotional materials.Key Responsibilities:Assist in the...