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Administrative Assistant II with Federal Experience

2 months ago

Bethesda, United States DATASOFT TECHNOLOGIES Full time
dministrative Assistant II with Federal Experience
Onsite (Remote with client discretion)
Duration: 8 months long contract
Location: Bethesda, MD
Pay Rate: Hourly

The CUP and Cogen are Federal Security Level (FSL) Level 5 facilities. All Contractor personnel must be U.S. citizens. Contractor personnel must have the ability to obtain public trust clearance nd have a police record such that an FBI Identity History Summary Report (commonly known as a background check) will show that they are free of criminal convictions and have no history of substance abuse.

Responsibilities:
  • Maintain Division of Technical Resources (DTR) timekeeping records. ITAS (Integrated Time and Attendance System) preferred.
  • Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
  • Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
  • Schedule and allocate resources based on program priorities.
  • Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
  • Maintain branch file systems related to the DTR.
  • Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
  • Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
  • Compile data and create and maintain slides for presentation utilizing computer programs.
  • Manage and Audit DTR collaborative workspaces.
  • Prepare, generate, or develop process flow diagrams working with stakeholders.
  • Provide support to develop informational dashboards.
  • Take meeting minutes and develop action items.
  • Coordinate the preparation of requests, memoranda, reports, forms, and mailings.

REQUIREMENTS The Contractor must have:
  • Level II Administrative Assistant with a minimum of three years' experience.
  • Possess an Associate's Degree in a related discipline.
  • Federal timekeeping experience required. ITAS (Integrated Time and Attendance System) preferred. Knowledge of travel planning, logistics, coordination, and travel voucher processing.
  • Expertise in Microsoft Office Suite, which include, but are not limited to MS Word, Excel, Outlook, and PowerPoint; and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams.
  • Knowledge of scheduling and allocation of resources based on program priorities.
  • Excellent analytical, organizational and time management skills.
  • Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service.
  • Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with client HR Practices & Policies.
  • bility to create Standard Operating Procedures (SOP)
  • Contractor key personnel must not currently possess a valid PIV card or electronic access credential issued by another HHS agency.