Administrative Assistant II with Federal Experience

6 days ago

Bethesda, Maryland, United States DATASOFT TECHNOLOGIES Full time
{"Job Summary We are seeking an experienced Administrative Assistant II with Federal Experience to join our team at DATASOFT TECHNOLOGIES. Key Responsibilities * Maintain Division of Technical Resources (DTR) timekeeping records, preferably using ITAS (Integrated Time and Attendance System). * Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems. * Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing. * Schedule and allocate resources based on program priorities. * Set up and format spreadsheets to analyze information, track and monitor activities, and prepare summaries and reports based on gathered information. * Maintain branch file systems related to the DTR. * Gather and analyze information about processes and programs, prepare reports, letters, and other documents for review and input for programs, policies, and activities. * Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects. * Compile data and create and maintain slides for presentation utilizing computer programs. * Manage and Audit DTR collaborative workspaces. * Prepare, generate, or develop process flow diagrams working with stakeholders. * Provide support to develop informational dashboards. * Take meeting minutes and develop action items. * Coordinate the preparation of requests, memoranda, reports, forms, and mailings. Requirements * Level II Administrative Assistant with a minimum of three years' experience. * Possess an Associate's Degree in a related discipline. * Federal timekeeping experience required. * ITAS (Integrated Time and Attendance System) preferred. * Knowledge of travel planning, logistics, coordination, and travel voucher processing. * Expertise in Microsoft Office Suite, including MS Word, Excel, Outlook, and PowerPoint, and ability to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams. * Knowledge of scheduling and allocation of resources based on program priorities. * Excellent analytical, organizational, and time management skills. * Strong communications skills, both oral and written, with an emphasis on professional courtesy and customer service. * Familiarity with Federal HR Practices & Policies and ability to gain familiarity with client HR Practices & Policies. * Ability to create Standard Operating Procedures (SOP). Security Clearance Contractor key personnel must not currently possess a valid PIV card or electronic access credential issued by another HHS agency. What We Offer We offer a competitive hourly pay rate and the opportunity to work with a dynamic team at DATASOFT TECHNOLOGIES. How to Apply If you are a motivated and experienced Administrative Assistant II with Federal Experience, please submit your application to join our team.

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