Management Analyst II
4 weeks ago
Contemporaries is a federal contracting firm working with the National Institutes of Health. We are currently seeking fitting candidates to fulfill a long-term contract in a Management Analyst II position. This is primarily a remote position with 1 day of work in office. Candidates must be able to work on camera for the majority of the day. Candidates will be required to have previous experience working in an Administrative, Executive Assistant, or Office Manager position. Candidates will be required to have great organizational, time-management, writing, property, executive support and purchasing skills.
Duties:
- Provide administrative support required to coordinate, improve, and assist overall function of the office.
- Organize appointments, calendars, mail distribution, etc.
- Preparation of shipping and FedEx requests.
- Schedules and maintains tracking system of all activities, updating databases and spreadsheets.
- Prepare purchasing requests, maintenance agreements, and justifications for office supplies.
- Assist in property management, directing property contractors during annual physical inventory, and serve as property custodial office for assigned labs.
- Assists with managing Standard Operating Procedures.
- Prepare personnel packages, timekeeping, and submit requests for new staff.
- Plans and completes various special projects.
- Arranges conferences and meetings, contacting attending professionals, making travel arrangements, and advising staff on effective methods and formats of presentations.
Profile:
- Experience performing as an Executive Assistant or Office Manager, preferably in a government environment/office.
- College degree preferred.
- Experience managing and coordinating executive travel.
- Previous experience managing high volume executive calendars.
- Past experience working with SOPs.
- Strong writing and editing skills.
- Ability to organize meeting and conferences of all sizes, both in-person and virtual.
- Property management experience.
- Inventory and mail management experience.
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