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Executive Assistant

1 month ago

Walnut Creek, United States Paradigm Full time

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm’s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs. We are seeking an Executive Assistant to work in our Walnut Creek, CA, office. The Executive Assistant reports to the Chief Executive Officer and provides direct administrative support to the CEO and Chief Financial Officer as well as other members of Paradigm as required. Executive Assistant duties include, but are not limited to the following: Proactively manage Outlook calendars for CEO, CFO, and other members of the Executive Leadership Team (ELT) as needed. Coordinate calendars, logistics and travel for Board of Directors meetings, speaking engagements, Quarterly Business Review (QBR), Town Hall, and any other meetings; coordinate presentation needs with IT and/or Marketing for room setup; coordinate and provide instructions for virtual meetings; coordinate catering needs and any off-site dining requirements for meetings, as well as ground transportation or any other activities as required. Provide liaison for Board of Directors and senior management. Process expense reports for CEO, CFO, and others as needed. Process invoices related to the Executive and Finance Departments (board meetings, corporate credit card charges, consulting, auditing, etc.). Facilities Administration duties include, but are not limited to the following: Manage Front Office Coordinator and be able to cover for Front Office Coordinator. This includes training, goal setting, and performance management. Manage communication to Home Office Team for building or local issues, including follow up with property manager. Manage safety floor warden team for Paradigm, including training, team meetings, and communication with building management. Maintain and track parking validation requests for IT department. Oversee accounting requisition forms for all approved facility invoices upon receipt or as requested. In the absence of the receptionist, retrieve and sort incoming mail and post outgoing mail daily. Qualifications: 5+ years’ experience in an administrative support services role Intermediate to advanced skills using Microsoft Office Experience working in a rapid-paced environment with constant multiple priorities Ability to maintain high level of confidentiality as appropriate when exercising all administrative duties At Paradigm, People Come First It's more than a job. It's a passion. Work at Paradigm, and you’ll find deep satisfaction knowing you’re making a profound difference in people’s lives. Meaningful work : better outcomes for all isn’t just our tagline. It’s what guides us to do our best—every day. At Paradigm, you’ll find an authentic connection between the work you do and your passion for making a difference in the world. Exceptional people : You'll work alongside smart people who share a commitment to excellence and a dedication to service. We're not here just for a "job." We're here to transform lives. Collaborative culture: At Paradigm, a spirit of collaboration and care is evident in everything we do. We promote a culture of inclusivity and value diversity of all kinds including thought, knowledge, and experience. No matter the team, everyone works together toward a common goal to deliver exceptional outcomes. Paradigm Benefits: Health and wellness : We want our people to be and stay healthy, so we offer a wide variety of value-added HMO, PPO, and HDHP health insurance options with both Cigna and Kaiser Health. Financial incentives : Paradigm’s financial benefits also help prepare you for the future: competitive salaries, flexible spending, paid life insurance, employer HSA, and 401(k) with company match. Vacation : We believe strongly that work-life balance is good for you and for our company. We offer paid time off, paid holidays and a floating holiday. Learning and development: One of Paradigm’s core values is expertise, so we encourage our employees to continually learn and grow. Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We’re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Apply Now #J-18808-Ljbffr