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Accounts Payable Specialist

1 month ago

Madison, United States Promega Full time

Job Description

JOB OBJECTIVE:

We are seeking a detail-oriented, proactive, and dedicated Accounts Payable Specialist to join our dynamic team. The ideal candidate will play a crucial role in the successful operations of Promega's financial team and is responsible for ensuring accurate and timely processing of vendor invoices, payments, and other accounts payable-related tasks as needed.

CORE DUTIES:

1. Accurately and timely process vendor invoices and payment requests into accounts payable system, including obtaining and verifying appropriate approvals.

2. Match invoices with purchase order and receiving, verifying vendor information, pricing, quantities, and payment terms.

3. Balance vendor statements and rectify all discrepancies in a timely manner.

4. Serve as main point of contact for assigned vendors, assisting with account inquiries and requests for payment in a timely & courteous manner.

5. Review employee expense reimbursement requests and perform expense audits.

6. Coordinate and process vendor and employee payments each month, processing various methods including check, ACH, and wire transfers.

7. Manage new vendor setup and existing vendor information changes for assigned vendors.

8. Manage high-volume, time-sensitive vendor requests for payment and other account inquiries.

9. Assist in month-end closing activities related to accounts payable, including accruals, reconciliations, and reporting.

10. Collaborate with internal stakeholders, including purchasing, receiving, and accounting teams, to resolve discrepancies and ensure smooth payment processes.

11. Assist with other accounts payable-related tasks and projects as needed.

12. Perform other duties as assigned or as needed, including backing up other accounting staff.

13. Participate in Finance & Accounting Department projects as needed.

14. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.

15. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.

16. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. Bachelor's degree in Accounting, Finance, or related field; OR high school diploma together with proven work experience in a related field.

2. Two years of accounts payable and/or other general accounting experience, with a strong understanding of accounting principles and practices.

3. Experience with Microsoft Office Suite applications, in particular Excel, Word, and Outlook.

4. Strong ability to analyze and resolve problems, research various solutions, and recommend necessary changes.

5. Excellent communication skills, which are specifically needed to maintain effective relationships with vendors and internal stakeholders.

6. Ability to prioritize tasks and meet deadlines in a fast-paced environment.

7. Strong organizational skills.

PREFERRED QUALIFICATIONS:

1. Experience with the following accounts payable software solutions:

-SAP ERP -Esker Accounts Payable -Concur Travel & Expense

2. Knowledge of automated accounts payable processing systems.

3. Knowledge of best practices for financial risk and fraud prevention.

PHYSICAL DEMANDS:

1. Ability to use computer, telephone, and other office equipment.

2. Ability to move boxes weighing up to 25 lbs.

At Promega, we value diversity and strive to create an inclusive workplace. We are proud to be an Equal Opportunity Employer, making employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

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