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Executive Assistant to VP
1 month ago
Job Description: Executive Assistant to VP at Fred Hutchinson Cancer Center , located in Seattle, WA , United States. This position is open to candidates with a Bachelor's Degree . Job Responsibility: Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. The Executive Assistant will provide executive administrative management support for the Vice President of Clinical Research. This role requires the ability to operate both independently and collaboratively to provide administrative support of a complex, specialized, confidential nature to the Vice President. Responsibilities: Provide administrative management support of executive's daily office processes and procedures to ensure consistent and efficient workflow and communication. Meet regularly with the executive to ensure priorities are being addressed consistently and adequately. Provide senior level administrative management support of executive's daily calendar via Microsoft Outlook. Manage the daily flow of written correspondence in/out of the executive's office. Compile data and prepare presentation materials in MS PowerPoint or other application software. Coordinate internal and external communications for the department. In partnership with the executive, develop tracking systems for all internal documents. Arrange conference, event, and meeting schedules, agendas, and other activities. Compile, transcribe, and distribute minutes of meetings as needed. Provide support on various projects, managing multiple, concurrent tasks. Manage the executive's professional documents and slide repository. Provide travel support to the executive and department. Manage expense reimbursement and reconciliation processes. Support preparation of and monitor budget, maintain accounting records. Manage purchasing process for department supplies. Carry out special projects for the executive as required. MINIMUM QUALIFICATIONS: Undergraduate degree or equivalent experience. Minimum of 5+ years' complex administrative support experience. Advanced proficiency in Microsoft Office Suite, MS Teams, Office 365, and Adobe Acrobat. Experience with virtual meeting platforms such as Zoom and MS Teams. Comfort in learning new technologies. Experience with procurement, budgeting, and/or project management software. Must be organized with strong attention to detail. Experience in meeting coordination, scheduling, and planning. Ability to work independently and prioritize effectively. Strong communication skills, verbal and written. PREFERRED QUALIFICATIONS: Experience working in an academic or research setting. Experience supporting executive level positions. Experience in managing executive calendars. Comfortable working within a complex organization. The annual base salary range for this position is from $76,606 to $114,878, based on experience and qualifications. Fred Hutchinson Cancer Center offers a comprehensive benefits package. Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) Employer. We encourage individuals with diverse backgrounds to apply. Closed Date: 2024-08-30 #J-18808-Ljbffr
