Administrative Assistant

4 weeks ago

Seattle, United States Cascade Public Media Full time
Job DescriptionJob DescriptionDescription:

Cascade PBS’s mission is to inform and inspire our community to make the world a better place.


Our vision is to be the most essential and relevant media organization in the region.


Provides administrative support to increase the productivity, efficiency and effectiveness of Cascade PBS’s philanthropy department to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity.

Hourly Rate: $25.96 - $28.36


Cascade PBS offers competitive benefits to team members working 20 hours or more a week.

Benefits include:

  • 11 paid holidays
  • 1 personal holiday
  • 4 weeks of Paid Time Off (PTO) to start.
  • Half-day Fridays during Summer
  • Company-matched 401(k) Retirement Plan that is fully vested immediately.
  • Employee Assistance Program (EAP)
  • Medical
  • Dental
  • Vision

KEY RESPONSIBILITIES/DUTIES

  • Provide administrative support of a highly responsible, complex, confidential, detailed and time-sensitive nature to the VP of Philanthropy
  • Arrange appointments, manage calendar, coordinate schedules for meetings, visitors, and events; and arrange travel. Submit monthly reimbursement forms
  • Coordinate Philanthropy Department all-staff meetings, Board of Director Development activities, and Philanthropy management team meetings
  • Exercise judgment and communicate in a manner reflecting station policies and style of the VP of Philanthropy
  • Support the work of the Board Development Committee as directed. This could range from scheduling and setting up meetings, to taking minutes etc.
  • Carry out research and special projects related to identifying funding sources and engaging the board and donors as assigned
  • Maintain sensitive donor information in Salesforce system
  • On a daily basis, perform major gift entry into ROI create acknowledgement letters for major giving
  • Create and maintain dashboards, pull reports, mailing lists, and create campaigns on an on-going basis for annual major gift fund raising efforts
  • Work with Director of Major Giving on timing and execution of monthly major giving solicitations
  • Provide monthly support to maintain and regularly assess data accuracy to avoid duplicates, data entry errors and ensure consistency in donor records.
  • Provide back-up assistance to the CEO, CFO, & VP of Human Resources, Executive Assistant in their absence to assist with logistics for Cascade Public Media board meetings, All-Staff Meetings, or other station-wide events
  • Follow up on action items and issues from meetings and committees as needed
  • May assist other Philanthropy department directors with expense reports, complicated meeting scheduling, or timecard approvals if requested and time permitting.
  • Pull reports for Events team, including invitations and solicitations within a timely manner
  • Event logistics and support event coordination as needed by Events team
  • Request, track, and obtain reports from staff as needed to meet reporting requirements and ensure proper internal tracking of awarded grants.
  • Work with contract grant writer and VP of Philanthropy to ensure applications and reports are submitted in a timely manner through the appropriate mechanisms.
  • Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of the Cascade PBS.
  • Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

REQUIRED SKILLS/ABILITIES

  • High proficiency in MS Outlook and Office Suite, especially Word; commitment to on-going technical skill development as relates to position
  • Excellent interpersonal communication skills
  • Adept at working both independently and collaboratively to accomplish goals and objectives within deadlines

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree or commensurate administrative assistance experience
  • Two years’ experience in general office responsibilities and procedures required
  • ROI CRM Experience preferred

PHYSICAL REQUIREMENTS

  • Ability to support and anticipate needs of fast-paced, executive leadership and operations
  • Ability to regularly type on a keyboard
  • Ability to view data on a computer screen for long periods of time
  • Ability to regularly type on a keyboard
  • Ability to sit or stand for extended periods

The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at jobs@kcts9.org.

Requirements:


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