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Development Events Logistics Coordinator
2 months ago
Position Title:
Development Events Logistic Coordinator
Band:
Administrator
Employment:
Full-time, Salaried, Exempt
Travel:
25-30%
Location:
Phoenix, AZ
Start Date:
ASAP
Turning Point USA is a 501(c)3 non-profit organization founded in 2012 by Charlie Kirk. The organization’s mission is to identify, educate, train, and organize students to promote the principles of freedom, free markets, and limited government. Turning Point USA believes that every young person can be enlightened to true free market values. Since its founding, Turning Point USA has embarked on a mission to build the most organized, active, and powerful conservative grassroots activist network on high school and college campuses across the country. With a presence on over 3,500 campuses, Turning Point USA is the largest and fastest-growing youth organization in America.
Job Description:
Turning Point USA is seeking a Development Events Logistic Coordinator to join our team in Phoenix, AZ, and contribute to the planning and execution of our fundraising events—ultimately helping TPUSA and its sponsorship team achieve revenue goals and continue to execute the TPUSA mission and vision.
The Development Events Logistic Coordinator will be responsible for planning and executing all sponsorship deliverables for TPUSA national events. These responsibilities relate to overseeing contracts, receiving digital assets, coordinating event logistics, and communicating clearly with sponsors. This role will work closely with the sponsorship team, Development Strategy Director, and the Development Events Coordinator to coordinate and execute fundraising lunches, dinners, large-group donor meetings, and large-scale events, such as the Annual Winter Gala. There will be a high level of exposure to TPUSA donors, sponsors, Development-related opportunities, and therefore, this position requires a high level of professionalism and confidence at all times.
Primary Responsibilities:
Establishing and maintaining relationships with vendors and venues;
Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc;
Planning event details and aspects, including event programming, seating, dining, and guest management;
Creating reliable budget reports and successfully tracking event revenue via Virtuous;
Maintaining a working knowledge of the complex needs of Turning Point USA’s donor base and event attendees;
Collaborating with the Development Graphic Design team to design and create beautiful event assets;
Work with the Development team to persistently innovate fundraising event procedures;
Working closely with TPUSA’s Events team to coordinate fundraising events in coordination with student events;
Create communication strategies to increase event RSVPs and meet revenue goals.
Minimum Qualifications:
1-3 years of event planning or relevant administrative experience.
Have a working knowledge of Google Drive.
Have close personal alignment with the mission and principles of TPUSA.
Demonstrate advanced ability to problem solve and think ahead.
Demonstrate a high level of integrity and confidentiality.
Demonstrate strong interpersonal skills needed to form working relationships with fellow colleagues.
Be organized, a self-starter, and goal-oriented.
Have strong organizational skills.
Have competency in managing deadlines, multiple projects, and competing priorities.
Have excellent verbal and written communication skills.
Reflect a strong work ethic and desire for excellence.
“WOW” Skills:
Experience hosting large-scale expo or political events.
Use and knowledge of Adobe Creative Suite or relevant design programs.
Use and knowledge of Virtuous or other relevant CRM systems.
Expertise in PowerPoint, Google Slides, and Keynote.
Use and knowledge of Slack and other office communication platforms.
ClickUp and other relevant project management tools.
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