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Operations Support Specialist I

2 months ago

Maitland, United States VetJobs Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

SUMMARY:

This is an entry level position responsible for providing internal customer service with a broad range of operational support activities for local and regional Pike Engineering operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under supervision the individual in this role is expected to:

•Provide general administrative and clerical support including mailing, scanning, and copying. May serve as the receptionist for the Pike Engineering facility.

•Arrange employee engagement activities in the office.

•Prepare and modify documents including correspondence, reports, drafts, memos and emails as directed

•Meet established deadlines and deliver requested information in a timely manner

•Scheduling and coordinating meetings, appointments, fleet tracking, and employee engagement activities.

•Support company and client sponsored events by organizing and scheduling catering, facilities, restaurants, or other vendors as necessary.

•Maintain a variety of general administrative reports and databases including fleet, phone lists, storm rosters, occupancy and PPE assignment.

•Cost-effectively monitor and order office supplies as required.

•Assist with new employee on-boarding process.

•Assist with maintaining fleet vehicles with coordinating and managing maintenance appointments and tracking mileage. Outfitting fleet vehicles with required up-to-date equipment.

•Perform other dutiesas assigned by management.

COMPLEXITY OF WORK: Semi-routine; majority of work covered by established procedures.

RELATIONSHIP OUTSIDE WORK GROUP:

Exchange of information, which occasionally requires tact and/or diplomacy.

SUPERVISORY RESPONSIBILITIES: N/A

Additional Qualifications/Responsibilities

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listedbelow are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions.

REGULAR ATTENDANCE is required.

EDUCATION and/or EXPERIENCE

EDUCATION

Required High schooldegree or GED.

Preferred Associates degree(AA or equivalent from two-year college or technical school).

EXPERIENCE

0-1 Year(s) Experience in similar support role or performing general administrative duties. Familiarity with utility or engineering office operations is preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents such as procedure manuals, operational procedures, etc.

Ability to write simple correspondence.

MATHEMATICAL SKILLS:

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Ability to compute rate, ratio and percent and to draw and interpret spread sheets

REASONING ABILITY:

A. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

B. Ability to deal with problems involving few concrete variables in standardized situations.

OTHER SKILLSAND ABILITIES:

Required computer skills and knowledge of relevant software

Experience in Microsoft Office Suite, especially PowerPoint is preferred

Required knowledge of operation of standard office equipment

Required knowledge of clerical and administrative procedures and systems such as filing and record keeping

Demonstrated ability to work independently and follow through on assignments

High energy level with ability to work in fast paced, ambiguous environment

Professional appearance maintained at all times

Ability to deal and work well with a variety of individuals from various socio-economic, cultural, and ethnic backgrounds.

Team oriented

PHYSICAL DEMANDS: The physical demandsdescribed here are representatives of those that must be met by an employee to successfully performthe essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.