Administrative Support Specialist NA-84

1 month ago

Washington, United States PEC Ltd Full time

Located in Germantown, MD Project Enhancement Corporation (PEC) is a technical services business focused on providing Project Management and specialized consulting services in the areas of emergency operations, nuclear incident response, nuclear safety, worker safety and health, quality assurance, environment as well as materials and facilities disposition within the DOE and commercial power industry.

Administrative Support Specialist NA-84

Location: DOE Forrestal Building, Washington, DC

This position will assist the National Nuclear Security Administration (NNSA) Office of Nuclear Incident Response (NA-84) coordinate and integrate programmatic and interagency efforts to include meeting support, document creation, communications, and coordination of products related to the NA-84 and the NNSA mission. This position also serves as an on-call member of Nuclear Emergency Support Team (NEST) with a primary response duty location at DOE Headquarters in Washington, DC. (Forrestal building).

Responsibilities:

  • Provide general administrative support to executive leadership and technical teams and produce professional-level documents in support of NA-84.
  • Track inter- and intra-office correspondence and personnel security-related information using automated systems.
  • Manage multiple calendars; schedule meetings with internal and external contacts and adapt quickly to changes or scheduling conflicts.
  • Maintain file records received from the entire complex.
  • Assist with the preparation and disseminating of personnel security memoranda, forms, and reports.
  • Provide interagency meeting support to include schedule coordination, and development of meeting materials.
  • Track cross programmatic issues and topic which impact the Nuclear Incident Response.
  • Brief NA-84 leadership and interact at leadership levels; interactions will include working directly with interagency, DOE laboratories, and international partners.
  • Coordinate and track multiple interoffice documents, reports, and program initiatives.
  • Assign, track, and close out NA-84 tasks to include those from the Office of Counterterrorism and Counterproliferation (NA-80).
  • Assist NA-84 federal and contract staff onboard and offboard.
  • After receiving the appropriate training, serve "on-call" as a member of the NEST Response team which may include after-hours, extended shifts, and weekends.
  • Maintain training and appropriate qualification standards associated with response team.
  • Domestic travel may be required to support integration operations, exercises, training, and meetings.
Required Qualifications:
  • DOE site access requires the qualified candidate be a U.S. citizen with an ACTIVE DOE Q or Department of Defense (DoD) Top-Secret security clearance. The candidate's written consent to conduct a pre-employment background check and test for the absence of any illegal substances will be required as a condition of employment and for the purposes of maintaining the security clearance.
  • Ability to obtain Sensitive Compartmental Information (SCI) access authorization.
  • Proficient in advanced Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint with ability to apply advanced Microsoft applications to transform draft reports and products into professional, final products.
  • Proficient in virtual meeting applications, including WebEx and Microsoft Teams.
  • Proficient in Adobe Acrobat and SharePoint.
  • Willingness to work directly with clients in an environment that changes rapidly; must possess a mature approach to the personal interactions between a consultant and the Client.
  • Must be an independent self-starter with excellent organizational skills and can multitask and be comfortable working with a team of technical experts in varying fields of operational and scientific disciplines.
  • Ability to track and monitor documents from inception to production.
  • Ability to perform in a fast-paced, deadline-oriented work environment.
  • Ability to successfully execute many complex tasks simultaneously.
  • General knowledge of agency organization and structure
  • Able to sit for extended periods and perform work in an office environment, including extensive use of computers, under sometimes stressful conditions.
  • Able to work after hours, extended shifts, and on weekends when required during emergency responses and exercises.
  • Domestic travel will be required with potential for international travel. Travel is "best cost" to the government and only economy airfare/rental cars are allowed.
  • Able to lift 50 pounds, carry your own luggage, and walk up to a quarter of a mile to work locations.
  • This position may require the periodic successful completion of a counterintelligence-scope polygraph examination.
  • Ongoing reviews and tests for the absence of any illegal substances will be conducted as a requirement for access to DOE sites. The candidate's written consent to conduct such tests will be required as a condition of employment.
Desired Qualifications:
  • Understanding of the U.S. government and Nuclear Emergency Support.
  • Knowledge of the DOE and NNSA Strategic Mission.
  • Familiarity with the interagency.

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