Administrative Assistant

2 weeks ago

Denver, United States Professional Plastics Full time

Job Description

Professional Plastics is a leading distributor of high-performance engineering plastic shapes. We provide the widest range of engineering plastics, composites & technical ceramics in the marketplace. Established in 1984, Professional Plastics has grown to 22 locations across the USA, Singapore & Taiwan. We are a family-owned and operated business that values hard work, integrity and ethics.

Professional Plastics is currently offering great career opportunities. We are interested in hiring motivated professionals who share our core values and desire to be part of a dynamic team. Professional Plastics is an equal opportunity employer and offers competitive pay and benefits.

Position Summary: The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the branch office. This position supports multiple managers and employees through a variety of tasks related to organization and will be expected to effectively communicate with multiple branches when required. The ability to rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and multitasking is expected.

Essential Duties and Responsibilities: includes the following, as well as other duties that may be assigned.

  • Answers and directs phone calls to appropriate team members
  • Files, orders office supplies, directs walk-in customers
  • Performs daily invoicing of customer orders; including mailing and emailing copies
  • Processes drop shipments and transfers for other branch locations
  • Facilitates prompt communication between branches, corporate and team members
  • Processes cash and credit card transactions securely; maintains records
  • Reviews orders and documents to ensure accuracy; notifies team members of discrepancies
  • Monitors PO status; communicates with manufacturers and sale representatives
  • Processes customers return paperwork and credit process while reviewing for accuracy
  • Processes inventory adjustments, expense issues and immediate transfers when required
  • Confirms branch PO's using ERP system
  • Communicates urgent details and shipping information or changes from PO to buyer and sales team
  • Enters certifications into ERP system
  • Processes outside labor into total part costs when required
  • Processes SRI (Saw Receiving Interface) system and OPS (Outside Processing System); manually receive in when required
Experience: We are seeking a candidate with proven experience in the manufacturing, warehouse, job shop or relatable field.
  • 2 - 3+ years administrative experience is preferred. Experience working in manufacturing, job shop, customer service and sales environment preferred. Distribution and/or plastic industry is a plus
  • Ability to add, subtract, multiply and divide units of measure; basic shop mathematics to include whole numbers, common fractions and decimals
Benefits Package:
  • DailyPay Earned Wage Access
  • Medical
  • Dental
  • Vision
  • Flexible Spending Account
  • 401K Plan with Company Match
  • Basic Life and AD&D
  • Voluntary Life Insurance
  • Long Term Disability
  • Employee Assistance Program
  • Paid Time Off (PTO)
  • Paid Holidays
  • Morgan Stanley Financial Advice
  • Short Term Disability
  • Accident, Critical Illness and Hospital Indemnity
  • MetLife Legal Plan
  • Norton LifeLock
  • United Pet Care Discount Program
  • LifeMart Employee Discounts

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to type, use telephonic devices and view data on computer screens. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift/and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this Job, the employee is frequently exposed to office equipment. The noise level in the work environment is usually moderate.

Job Type: Full Time

Equal Opportunity Employer: Disability/Veteran

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